THESE NOTES AND THE ATTACHED SAMPLE FORM MUST BE USED IN CONJUNCTION WITH THE INFORMATION GIVEN IN THE LEAFLET ‘GUIDELINES FOR RUNNING A RALLY’
1. If you receive this information electronically and wish to use it on a computer it may help you to know that it was composed on Microsoft Word. If you insert more text than has been used in the sample booking form you will have to adjust the font size in order to keep your form to a single A4 sheet.
2. The attached Completed Booking Form is a sample one only and is fictitious. Also attached is a blank form with the spaces requiring filling in by the organisers marked with red dots.
3. The items given in Black ink are the headings and fixed information that should appear on your form.
4. The items given in Red ink are those that will have to be tailored to your particular rally.
5. Most of the information to be inserted is self-explanatory, however, the section headed ‘ABOUT THE SITE’ MUST BE COMPOSED WITH PARTICULAR CARE. It is very important to avoid problems that you read the sections of the ‘Guidance on Running a Rally’ headed ‘Approaching the Site Owner’ and ‘Booking Forms’ before composing the site information. You MUST make clear on your form any restrictions on types of vehicles, pets, access to facilities, etc which apply to the site.
6. The section on ‘Money’ in the ‘Guidance on Running a Rally’ will help you with deciding your rally fee, deposit and payment dates.
