Minutes
of the Royal Naval Photographers Association Committee Meeting held on
Minutes of the
Royal Naval Photographers Association Committee Meeting held on
Those
present.
Anthony
Darbyshire -
Chairman
Peter
Bunting
- Vice Chairman
Maurice
Larcombe
- Historian - Acting Secretary
Valerie
Darbyshire
- Treasurer
Raymond
Whitehouse - Social Secretary
Stephen
King
- Membership Secretary
Hilary
King
- Newsletter Editor
Daniel
Du Feu
- Display and Exhibitions co-ordinator
Apologies
Martin
May-Clingo
- Webmaster
Item
1. The minutes of
the previous meeting were approved and duly signed by the Chairman.
Item
2. Matters arising
There were no matters arising not covered below
Item
3. Following a
discussion on the position of the Treasurer holding joint membership it was
agreed that Paragraph 5-a-4 of the constitution should be amended to read
“The partners of those eligible for full membership are also invited to
join the Association although ,if accepted, will hold no voting rights.
Exceptionally joint members may be granted voting rights and be eligible to
serve on the committee with the agreement of the members of the committee”
Valerie Darbyshire was then voted onto the committee as a full member
Item
4. Treasurers Report.
The Treasurer then presented a detailed report of the Associations
finances noting that the balance was the lowest for some time adding that this
would be corrected when subscriptions were paid on
Valerie then noted that there were some problems paying cheques into the
account as the bank account was named “Navy Photographers Association” and
members naturally made out cheques to the Royal Navy Photographers Association
or RNPA. It was agreed that the Bank should be asked to change the name of the
account to “Royal Navy Photographers Association” and accept cheques made
out to “RNPA”
She also noted that the two alternate signatories named on the account
were out of date and asked for approval to ask the Bank to remove the names of
Stuart Antrobus and Richard Moss as alternate signatories and add Stephen King
as the new alternate signatory. It was also agreed that Hilary King would act as
the examiner of the accounts and that the examination should take place shortly
before the annual AGM.
Item
5 Website progress
The Chairman read out the webmasters report and noted that Martin had
been unable to devote as much time as he had wished to developing the Website.
Martin also wrote that he would be content to continue in the role but that he
would not object if someone could take over and devote more time to the site.
The Chairman then said that his daughter Kirsty was a professional
website designer and had agreed to design a new site for the Association. It was
agreed that the content of the website should be investigated by a sub committee
consisting of Kirsty, Anthony Darbyshire, Maurice Larcombe with Stephen and
Hilary King. The sub committee to report on the content required within one
month. It was also agreed that the Association should have its own domain which
would cost about £80 a year. Kirsty’s remuneration was discussed and it was
agreed that a present of some sort would probably be more appropriate.
Item 6.
Membership Secretaries Report.
The
Membership Secretary reported that membership had increased fro 77 to 94 over
the past year with 32 of those being joint membership. He also said that he was
getting a very few replied to his emails and letters and that there was very
little he could do about it.
Item 7.
Detailed membership Forms update
Stephen
said that it was the same problem with the forms in that he had only 12 forms
returned despite several email and newsletter trawls.
Item
8. Social Secretaries Report.
The
Social Secretary reported on a very successful event at the
Item
9. Newsletter Editors report
Hilary
said that she was aiming to produce newsletters on 31st October and
just before Christmas and made the usual plea for material. A change of format
to a newspaper type format was discussed but Hilary said that this had been
tried before but was not liked by members.
Item
10. Cost of event s to non members.
Following
a discussion it was agreed that it would be a good idea to try and encourage
membership by
making
attendance at events cheaper for non members to join the Association and attend
rather than giving discounts to members.
Item
11. Regional get togethers.
The Chairman asked if this was feasible but in the light of the
experiment with regional representatives some time ago it was agreed that this
should not be progressed.
Item
12. Digitalising historical records
The
Historian said that while he had no intention of destroying important original
documents he ask for approval to keep just digital copies of
photographs and less important documentation. There followed a discussion
on the merits of sending material to the Imperial War Museum and the Historian
agreed to make contact with the photographic curator to see what could be
achieved.
Item
13. Photographic Equipment at and from
Raymond Whitehouse has asked several questions regarding the equipment
which had been on display at the FAAM event. The Historian reported that there
had been no progress in releasing the accessioned equipment stored at
Item
14 AOB
The
committee agreed that the appointment of Ian Gutterridge as Secretary had not
been successful and that he should be asked to stand down as per paragraph 9f of
the constitution. A trawl for a new secretary should take place at the AGM in
the afternoon and Maurice Larcombe agreed to act as acting Secretary until a new
full time secretary can be appointed.
The
committee agreed to circulate get well cards for Peter Thorne and Anne Porter
for people to sign at the dinner in the evening.
Hilary
introduced an Association mug which could be printed with the Association Logo
and additional transfers and said she would show it at the AGM
There
being no further business the Chairman closed the Meeting at 1218.