RNPA Committee Meeing held on 28th April 2015
of the Royal Naval Photographers Association Committee Meeting held on 28th
April 2015 at FRPU(E) HMS Excellent.
- Historian - Acting Secretary
- Social Secretary
- Membership Secretary
- Newsletter Editor
- Vice Chairman
- Display and Exhibitions co-ordinator
- Serving Representative
1. The minutes of
the previous meeting were approved and duly signed by the Chairman.
2. Matters arising
said that he had had a tentative offer for the position and Jan added that he
was happy to take on the post on a permanent basis. The committee agreed that
this was a matter for the AGM and that the Chairman should propose Jan on behalf
of the committee. Jan undertook to try and get the previous signed minutes,
currently held by Ian Gutteridge, returned
3. Chairman’s report
said that he had a very short report and that he had been concentrating on the
development of the new website he added that he had received many favourable
comments on the Belfast reunion.
4. Secretaries report.
reported that his main tasks as secretary had been regarding those who had
crossed the bar. Cecilia Phibrick (nee Marsh), Clem Oliver, Ron Graham, and John
Edwards. He added that John Edwards became a pilot after leaving the phot branch
and had had a distinguished career in the Fleet Air Arm.
5 Treasurers report
produced a detailed report from 1st May 2104 to 25th April
2015 which shown that the account balance has reduced by £1399.48 over the
period. This was explained by a loss on the Bournemouth reunion, due to lack of
support, and the members’ subsidy for the FAAM families event.
was agreed that future reports at the AGM should show the full accounting year
to 30th June and that the spring/summer committee meeting report
should be from 1st July to the date of the meeting. It was also
agreed that any material assets held by the Association should be taken on
charge with a zero value and that this should be reflected in the accounts.
explained that the bank required signed minutes before the account update she
had initiated could be finalised and Jan agreed to send her the minutes.
6. Membership Secretary’s
reported that he had had several recent applications to join the Association and
that membership now stood at 145 of which 39 were joint members. All this years
cards ahd been sent out.
7. Newsletter Editors report
said that the article written by Benn Cartwright in the recent newsletter had
been well received and had promoted several offers to write similar articles.
New content was discussed and she asked the committee to submit “favourite”
pictures they had taken with some detail of how they had been taken in the hope
that this would encourage members to do the same.
8. Social Secretary’s report
reported that he had also had very good feedback from the Belfast reunion and
produced an outline programme for the Chatham reunion on the 9th –
11th October 2015. Timing were to be finalised and visits to the rope
house, film locations and the submarine firmed up but members will be able to
visit other attraction in the area such as the old HMS Pembroke building which
was now a university.
agreed to investigate the idea of a Barn Dance and buffet/ BBQ on the Friday
evening and suggested (say three) after dinner speakers from the membership who
could give short anecdotes on their experiences either before during or after
cost differential for non-members was discussed and it was agreed that it should
be made cheaper for them to join the association than to pay the differential.
then left the meeting to attend a meeting with the Whale Island museum curator.
selection of “volunteer” speakers was discussed and Ray agreed to pursue the
idea rather than employ a professional after dinner speaker.
was also agreed that the Saturday dinner should be formal and that the minimum
dress code should be Jacket and tie.
based his cost analysis on a number of 50 people attending and had pre-booked 40
rooms with a commitment to pay for 20 rooms so early booking was essential to
avoid paying cancellation charges to the hotel.
to finalisation of entertainment and visits it was agreed that the likely cost
would be £180 for members and non-members £200 for the whole event and Ray
said he would produce cost for various combinations of days and room
agreed to produce a flyer for the event.
2019 100th anniversary celebration on the formation of the RN
photographic branch was discussed with events based on an aircraft carrier or
the Imperial War Museum. It was
decided that the IWM would be more suitable and that Ray should investigate the
possibilities and the invitation of some very important persons.
was decided not to hold a summer event in 2015.
9. Website progress
returned to the meeting and Tony then gave a live demonstration of the new
website by connecting to the internet and explained how the site had developed.
He asked for comments and additions and it was decided that the sign in block
should be placed at the top of the page and that it should be a global sign in.
He explained the links to external sites and said that photographic input would
be via a flickr.com
link. A members only section would not be available to non -members and this
would allow members to as much or as little personal information as they wished
for viewing by members only. Hilary, as an ex-police women, caution about
providing birth dates or places as part of the information. Tony said that he
would act as website moderator initially but that he would need others to help
out for holidays etc. He re-assured the committee that the there was no chance
of others hacking into the site said he hoped to have the site active by the end
10. Clothing sales
said that clothing sales were progressing and that as he only purchased stock on
a pre-payment basis he held virtually no stock. It was agreed that he should
continue to purchase and receive money via his own account but that his activity
should be reported as part of the treasurer’s report.
11. Historians report
reported that the digitalisation of his non-photographer pictures was not yet
underway. He had been to the National Archives and had photographs of just under
3000 pages on file at present and had started writing a history of photography
in the RN from these records.
12. Centenary celebrations at RAF
explained that the Cosford event was to celebrate the 100th
anniversary of the starting of photographic training at Farnborough and would
comprise of DSOP open days on 22nd and 23rd August 2015
followed by a formal dinner in the RAF Museum at Cosford which would cost £60.
13. Other Business
raised the question of membership cards and were they necessary?
It was agreed that as they could include a user’s name for the website
they would be useful in future
being no other business the Chairman closed the meeting at 1505.