Committee meeting held at the Ridgewood Manor Hotel on Friday 9th October 2015
- Vice Chairman
- Acting Secretary - Historian
- Social Secretary
- Membership Secretary
- Newsletter Editor
- Display and Exhibitions coordinator
- Serving Representative
Item 1. The minutes of the last meeting held on 28th
April 2015 were approved and signed by Tony
Item 2 . There were no matters arising not covered in the agenda
Item 3. Election of Officials for AGM
explained that there was no time limit for members serving on the committee so
it was only the secretary's position that needed consideration. He said that if
there were no volunteers at the AGM he would undertake the
secretary's post on a permanent basis
Item 4. Chairman's report.
Tony thanked the committee members for there hard work and said that, as
webmaster, he had not done a lot of work he had not done a lot of work on the
website but that it had already brought in three new members
Item 6. Secretary's report.
Jan reported that he had attended the centenary celebrations at DSOP and
that he thought that they had put on a very good show. He was told that all the
Naval equipment held at RAF Stafford, while still RAF Museum property was
now on loan to the school. Ray asked if it would be possible to borrow
the Navall equipment should we wish to mount an exhibition and Jan undertook
to investigate using the offer of items
held by the association as a leaver. Jan added
that some twenty Navy people had attended the dinner which was held in a hanger
at the RAF museum at Cosford
Jan said that he had made contact with the other Naval Airman branch
associations with the aim of arranging concessions with RN museums etc. He added
the he had recently discovered that there was a veterans concessions at all the
which amounted to a £10 one day ticket for all the Portsmouth area
museums on production of an RNPA membership card. It was agreed that this
should be included in the next newsletter and that Steve would issue
membership cards to all joint members.
Jan said that he had had no success in getting the signed minutes back
but that he had recovered all the AGM and
committee minutes back to November 2009 from the historical website.
Item 7. Treasurers report
Val produced a comprehensive report on the finances of the association
with income and expenditure for the year to 30th June 2015. It was agreed that
although more complicated all cheques for social events should be made out to
the RNPA and Ray undertook to make this clear in future mailings. She
also produced a list of equipment held by
the association which as agreed at the last meeting is held at zero value.
Item 8. Membership Secretary's report
reported that membership had increased slightly and that as at 23rd September
2015 we had 143 member of which 39 were joint members
Item 9. Newsletter editors report
Hilary said that she would be producing the next newsletter at the end of
the month and another one just before Christmas. She added that she had enough
material for two editions but, as always, was looking for more. It was
agreed that all attachments (documents and spreadsheets) should be distributed
in doc and xls format so that everyone could open them easily.
Item 10. Social Secretary's report
opened by saying that he hoped the weekend would be successful but that because
of the low numbers it would be a drain on the associations funds. He had had to
guarantee 20 rooms but only 17 were occupied due to late and
unavoidable cancellations. It was agreed that refunds should be made.
There followed a discussion as to why the numbers attending were
decreasing and expense, location and members ages were thought to be the main
reasons. Alternative, commercially
organized and joint events with the other Naval
Airman branches were
considered and Ray was asked to investigate cheaper alternatives. The committee
agreed with Peters suggestion that this should be put to the AGM and also agreed
that there should be a survey sent out to all our photographic contacts to try
and find out why so few people attend events. Jan agreed to do this after
consultation with the committee on the questions required.
After long discussions it was agreed that we should work to toward the following areas for reunions and events.
2016 Portsmouth or Bristol
2019 HMS Excellent and IWM (100th anniversary of the branch)
It was agreed that we should work toward producing a book on 100 years of
Naval photography in cooperation with the IWM.
It was agreed that Catherine Kelly should be asked to elaborate at the
AGM on her question about photographic input to the WRNS 100th anniversary in
Item 11. Website progress.
Tony explained the original aims of the website, said that he had not had
time to progress it recently and asked for
input from all members to fill the various sections. He would now have time to
progress the site with help from others and
would be able to assist others to access the site.
Tony said that Paul Cowpe, the original webmaster, had offered to help
with the website.
Item 12. Clothing Sales.
Steve reported that he had had no sales recently but that it was easy to
quickly obtain any of the items when ordered.
|Item 13. AOB
was agreed that up spirits should be moved from the AGM to the end of the dinner
on Saturday and be used for the loyal toast.
Tony closed the meeting at 1653