Item Description. Minutes of RNPA held at FRPU(E) Whale Island and revised constitution
Remarks/People Involved.
Ship/Place/Originator
.
Original
Reference.
Date/
Date
Range.
Submitted By. Secretary
Now Held By. Secretary
Date Added to site. 22-3-2018/31-5-2018
Historians Number. Hist1397
|
Minutes
of
the
RNPA
committee
meeting
to
be
held
at
FPRU(E)
on
Monday
12th
March
2018
at
1100 Those
Present Tony
Darbyshire
-
Chairman Peter
Bunting
-
Vice
Chairman Jan
Larcombe
-
Secretary
-
Historian
Valerie
Darbyshire
-
Treasurer Raymond
Whitehouse
-
Social
Secretary Stephen
King
-
Membership
Secretary Hilary
King
-
Newsletter
Editor Danny
du
Feu
-
Exhibitions Item
1. Approval
of
minutes
of
last
meeting Steve
Proposed
and
Peter
seconded
that
the
minutes
be
approved.
Carried
and
Tony
duly
singed Item
2 Matters
arising
-
covered
below
Item
3. Chairman's
report Tony
said
that
he
had
little
to
report
but
that
he
and
Val
would
be
attending
Mike
McKnights
funeral
on
Friday
16th
March
and
that
he
would
be
sending
a
donation
on
behalf
of
the
Association
to
the
Russ
Whalleys
chosen
charity.
Item
4. Secretary's/
Historians
report. Jan said that four people had crossed the Barr since the last AGM. Peter Bucknell in October 2017,Linda James in November, Russ Whalley and Mike McKnight in February. Flowers and our sympathy were sent to both families and about 15 members and serving phots attended Lindas funeral and three were at Russ Whalleys. He said that he was short of information on Mike and Russ but that Ray Pogson was going to help with the obit for Russ and checked that Tony would attempt to get more information on Mike. It
was
agreed
that
the
Association
would
continue
to
send
flowers
to
members
families
and
sympathy
cards
to
families
of
non-members.
Hilary
offered
to
produce
special
cards
from
the
association
and
send
them
to
Jan Social
Media
Survey. He
said
that
he
had
reluctantly
rejoined
Facebook
and
that
although
he
did
not
use
it
as
intended
it
was
a
useful
method
of
gaining
and
checking
email
contacts.
At
the
time
of
writing
he
had
125
“friends”
and
was
adding
people
to
the
address
list
as
he
came
across
them Cenotaph
March Sixteen
of
the
planned
eighteen
marchers
made
it
on
the
day
and
both
the
march
and
the
“après
march”
events
were
reported
as
being
very
successful.
We
are
planning
to
repeat
again
this
year. Joint
reunions
–
progress Nothing
heard
from
the
SEs
and
METs
so
still
expect
the
SEs
to
arrange
the
2020
event 100th
Anniversary
Events
updates. I
have
emailed
Scooby
asking
if
he
can
attend
to
give
an
update
on
his
plans.
A
serving
phot
Barry
“Baz”
Swainsbury
is
keen
to
make
a
video
for
the
occasion
and
so
far
there
are
9 or
10
RNPA
volunteers
to
take
part
by
being
interviewed.
It
is
intended
that
the
video
will
include
serving
members
as
well
and
is
aimed
to
be
10
or
15
minutes
long. Nothing
heard
from
Hilary
Roberts
of
the
IWM
as
yet
and
in
spite
Ray
sending
a
formal
but
friendly
letter
in
mid-December
there
had
been
no
reply. See
Scooby’s
input
at
the
end
of
the
minutes Progress
on
history
of
photography
in
the
RN Jan
reported
a
nil
response
to
various
round
robins
in
the
newsletters
but
that
he
was
getting
useful
information
with
direct
approaches
to
individuals.
The
situation
regarding
FOI
requests
and
other
official
avenues
remained
nonproductive
so
he
was
having
to
go
with
what
he
will
be
able
to
gather
by
the
middle
of
this
year.
A
book
was
becoming
a
distinct
possibility
by
using
an
online,
virtually
free,
publishing
website
called
“Createspace”
With
work
still
to
do
it
is
taking
shape
with
the
same
content
as
the
website.
He
added
that
Createspace
is
an
Amazon
subsidiary
and
only
print
books
when
ordered
which
means
that
there
is
little
or
no
initial
outlay.
He
said
that
his
daughter
in
law
would
be
proof
reading
the
book
and
invited
the
committee
to
do
the
same
from
the
web
page
at
Hist1325.
He
expected
to
book
to
sell
at
seven
or
eight
pounds
and
that
he
would
be
aiming
to
have
it
finished
by
the
middle
of
this
year. Item
5. Social
Secretary's
report
Wash
up
on
2017
reunion; It
was
agreed
that
the
2017
reunion
was
a
success
and
Tony
thanks
Peter
for
the
Museum
tour
and
the
RNA
arrangement
that
he
had
organised. 2018
Reunion
Plymouth Ray
produced
an
outline
programme
for
the
Plymouth
reunion
and
confirmed
the
date
as
12th-15th
October The
progamme
included
events
within
the
Royal
Navy
Heritage
Trust
in
the
Devonport
dockyard
and
said
that
the
trust
had
asked
for
a
quid
pro
quo
in
the
form
a
speaker
at
their
meeting
on
the
11th
Oct.
Ray
said
he
was
willing
to
do
this
and
Tony
agreed
to
provide
support.
A
visit
to
the
Plymouth
Gin
distillery
would
be
included
and
the
Hotel
was
confirmed
as
the
Jurys
in
the
centre
of
Plymouth.
As
the
hotel
did
not
have
good
dining
facilities
evening
meals
would
be
in
local
restaurants
and
he
would
be
organizing
taxis
as
required.
He
highlighted
to
costs
of
single
rooms
in
all
hotels
and
suggested
that
singletons
might
prefer
to
use
local
B&Bs.
Ray
said
he
had
received
a
cheque
for
£50
from
Norman
Grantham
with
a
wish
that
it
be
used
to
buy
everyone
a
drink
at
the
reunion, Dancing and quite areas Ray
assured
the
committee
that
the
restaurant
had
room
for
dancing
and
an
area
where
conversations
could
take
place
Arrangements
for
a
Draw? It
was
agreed
that
the
number
of
prizes
should
be
restricted
to
about
half
a
dozen
provided
by
the
Association
and
suggested
that
some
of
the
proceeds
should
be
donated
to a
charity
(Undefined)
It
was
also
agreed
that
Ray
would
arrange
a
suitable
after
dinner
speaker
if
possible
on a
light
hearted
subject.
Peter
suggested
that
we
ask
the
Devonport
Phot
section
if
they
knew
of
anyone
suitable
and
Jan
said
that
he
would
ask
them.
Loyal
Toast
procedure. Danny’s
routine
for
introducing
the
rum
(
together
with
port
in
future)
was
considered
excellent
and
Jan
said
that
he
would
produce
a
script
for
the
toast
procedure.
General
Data
Protection
Regulations. Ray
introduced
the
subject
and
after
a
long
discussion
it
was
agreed
that
we
should
conform
to
the
regulations
and
that
Jan
would
hold
the
master
database
and
seek
permission
from
all
his
RNPA
contacts
to
hold
their
information
so
that
they
can
be
contacted
and
be
on
the
newsletter
distribution.
Jan
said
that
he
would
produce
an
email
for
agreement
of
the
committee
before
sending
it
out
with
the
realisation
that
this
would
probably
reduce
the
number
of
contacts
we
have.
Fly
Navy
Federation
(FNF)
Ray
said
that
he
had
attended
a
meeting
of
the
FNF
at
Yeovilton
and
gave
details
of
the
Queen
Elizabeth
visiting
the
USA,
Mixed
fixed
wing
squadrons,
the
RN
historical
flight,
a
change
of
name
for
the
FAAM,
the
maintenance
of
the
FAA
memorial
at
the
National
Arboretum
and
on
the
Embankment
and
said
that
the
Yeovilton
Airday
would
be
on
the
7th
July
this
year. Item
6. Treasurers
report Val
produced
clear
accounts
for
the
period
10
March
2017
to
28th
February
2018
which
showed
a
positive
balance
of
£2665.09
on
28-2-2018.
And
that
over
the
period
there
was
a
loss
of
some
£321. Jan
proposed
and
Ray
seconded
that
the
accounts
be
accepted
-
carried Item
7 Membership
Secretary's
report Steve
said
that
membership
had
declined
to
147
during
the
year
but
that
but
that
cheques
were
still
coming
in
as
usual Membership
fees It
was
Agreed
that
membership
fees
should
remain
at
£15
for
Single
and
£20
for
joint. .Photographers
on
ships
project. Steve
said
that
he
was
still
working
on
the
project
of
putting
names
to
ships
over
the
years
but
that
he
was
waiting
on a
proforma
from
Tony.
It
was
also
noted
that
this
project
would
probably
fall
foul
of
the
new
data
regulations . Item
8 Newsletter
editors
report Hilary
reported
that
she
was
aiming
to
produce
a
newsletter
at
the
end
of
the
month
and
was
happy
that
she
had
sufficient
material
for
the
time
being. Item
9. Website
progress.
Tony
said
that
he
had
not
done
much
to
the
website
with
the
detail
he
wished
to
have
but
had
added
some
in
memorials
recently Item
11. Clothing
Sales Steve
said
that
he
had
one
outstanding
order
at
the
moment
but
as
usual
was
only
ordering
to
meet
demand. Plans
for
2019
reunion
in
Portsmouth
(moved) "On
completion
of
the
agenda
WO
Dua
(Scooby)
joined
the
meeting
and
gave
a
brief
on
the
current
situation
of
the
branch
which
numbers
40
at
the
moment.
He
continued
that
he
had
seen
Hilary
Roberts
of
the
IWM
but
had
had
no
feedback
regarding
the
IWM
input
to
the
100th
anniversary
events.
He
did
have
a
photographer
in
the
IWM
searching
for
material
for
use
in
the
proposed
videos
marking
the
anniversary.
He
went
on
to
say
that
was
now
unsure
that
the
plan
to
share
the
Wardroom/Senior
Rates
summer
ball
marquee
for
the
100th
anniversary
ball
was
a
viable
option
but
that
he
was
now
investigating
the
use
of
the
drill
shed
for
the
event
which
should
take
place
in
July/August
2019. Jan
agreed
to
canvas
all
his
contacts
asking
if
they
would
be
interested
in
attending
the
event
to
celebrate
the
100th
anniversary
noting
that
the
RNPA
annual
reunion
would
be
held
over
the
same
weekend.
Scooby
said
that
the
serving
phots
had
adopted
“RN
Phot
100”
as
an
all
embracing
name
for
the
events
to
mark
the
anniversary
and
that
he
would
be
relying
on
sponsorship
to
cover
some
of
the
costs
bearing
in
mind
that
organisations
were
already
sponsoring
the
symposium
and
the
Peregrine
Trophy
which
will
take
place
before
the
proposed
ball.
It
was
agreed
that
other
sources
of
sponsorship
might
be
available.
Scooby
went
on
to
say
that
he
saw
three
events
taking
place
during
the
year
with
quite
different
aims.
The
annual
symposium,
a
formal
gathering
on
the
last
Thursday
in
January,
with
the
addition
of
invited
guests
limited
to
about
180
people
for
the
black
tie
mess
dinner.
The
Peregrine
Trophy
which
is
aimed
influencing
important
people
and
the
media
and
lastly
the
Ball
aimed
at
serving
and
ex
photographers
and
guests
having
a
good
time.
Jan
and
Ray,
on
behalf
of
the
committee,
said
that
they
would
be
pleased
to
help
with
arrangements
where
ever
possible. Scooby
finished
by
saying
that
he
was
in
the
process
of
forming
an
organising
committee
and
would
keep
the
RNPA
informed
of
progress
and
invite
input
and
help
as
required" Tony
closed
the
meeting
at
1448
Royal
Navy
Photographers
Association
Rules
and
Constitution
as
of
25th
May
2018
When
an
Association
is
formed,
certain
very
basic
rules
are
laid
down
to
protect
the
interests
of
the
Association
and
its
members,
as
time
passes
it
will
become
apparent
that
the
scope
of
the
rules
will
require
updating
to
accommodate
other
aspects
of
the
Association
as
it
progresses.
It
will
be
the
intention
of
the
committee
to
avoid
complex
documents
and
to
keep
things
simple
using
common
sense.
It
is
recognized
that
further
amendments
will
probably
become
necessary
in
time
and
these
will
be
dealt
with
as
and
when
the
need
arises.
The rules and constitution, created by the committee are laid down below and any changes or amendments shall be made by that committee.
1.
Name
a.
Royal
Navy
Photographers
Association
2.
Contact
a.
Via
the
Secretary.
Currently
Jan
Larcombe,
jandor@waitrose.com
or 0196323426
3.
Objectives
a.
To
promote
the
Association
and
the
RN
Photographic
Branch,
and
to
encourage
joint
social
events.
b.
To
provide
a
social
calendar
to
enable
members
to
meet
on a
regular
basis;
Reunions,
AGM’s
etc.
c. To
provide
a
central
point
of
contact
through
the
secretary
for
members.
d.
To
maintain
a
close
liaison
with
the
parent
branch,
and
the
service
in
general.
e.
To
provide
an
accurate
history
of
the
branch
for
factual
reference.
4.
The
Constitution
a.
The
association
shall
have
a
Chairman,
Vice-Chairman,
Secretary,
Treasurer,
Membership
Secretary,
Newsletter
Editor,
Historian
and
Serving
Member
who
will
be
the
committee.
b.
In
addition,
other
Officers
may
be
created
as
and
when
the
committee
decides
it
to
be
necessary.
5.
Eligibility
For
Membership
a.
Membership
of
the
Association
is
open
to: 1.
Automatically
free
to
all
serving
members
of
the
Photographic
Branch
of
the
Royal
Navy.
2.
Anyone
who
has
previously
served
in
the
RN
Photographic
Branch.
3.
Any
commissioned
Officer
who
is
or
was
a
specialist
Photographic
Officer.
4.
The
partners
of
those
eligible
for
full
membership
are
also
invited
to
join
the
Association,
although
if
accepted
will
hold
no
voting
rights.
.
Exceptionally
joint
members
may
be
granted
voting
rights
and
be
eligible
to
serve
on
the
committee
with
the
agreement
of
the
members
of
the
committee
b.
Honorary
membership
shall
only
be
granted
under
exceptional
rare
circumstances,
following
discussion
at
an
Annual
General
Meeting.
c.
Proof
of
service
may
be
required
by
the
Association,
either
by
Service
Documentation
or
by
referee.
6.
Subscriptions
a.
Subscriptions
shall
be
payable
annually
on
1st
January,
preferably
by
Standing
Order.
Members
joining
after
that
date
should
pay
by
cheque
and
then
arrange
a
standing
order
for
the
next
financial
year.
b.
Membership
is
offered
free
of
charge
to
the
registered
disabled.
c.
Annual
subscriptions
shall
be
subject
to
change
and
any
change
shall
be
made
by
resolution
at
an
Annual
General
Meeting.
d.
If
an
eligible
member
and
their
spouse
wish
to
join
the
Association
together,
joint
membership
is
reduced
providing
the
standing
order
method
is
used.
7.
Membership
a.
Members
are
expected
to
support
the
aims
of
the
association,
promote
it
in a
positive
manner,
encourage
membership,
support
and
promote
our
parent
branch
encouraging
younger
serving
members
to
join
the
Association.
b.
Members
should
advise
the
secretary
of
any
change
of
address
as
soon
as
possible.
c.
No
member
may
negotiate
any
business,
financial
or
otherwise,
in
the
name
of
the
Royal
Navy
Photographers
Association
without
approval
of
the
Committee.
d.
Any
complaints
about
any
aspect
of
the
Association
should
be
made
in
writing
addressed
to
the
secretary,
who
shall
inform
the
committee
at
the
earliest
opportunity.
The
decision
of
the
committee
is
final.
8. Officers
Duties
a.
The
Chairman.
The
Chairman
shall
take
the
chair
at
and
preside
over
all
Association
meetings
and
all
business
shall
be
conducted
through
him.
He
shall
have
the
casting
vote
in
the
event
of a
levelled
vote.
b.
The
Vice-Chairman.
The
Vice-Chairman
shall
assume
the
responsibility
of
the
Chairman
in
his
absence.
At
meetings
where
the
Chairman
is
attending
the
Vice-Chairman
shall
form
part
of
the
committee.
c.
The
Secretary.
The
Secretary
shall
be
responsible
for
the
day-to-day
administration
of
the
Associations
business
in
its
many
forms.
He
shall
liaise
with
and
seek
advice
from
other
Officers
as
necessary.
The
Secretary
will
deal
with
all
correspondence
on
behalf
of
the
Association
and
be
responsible
for
compliance
with
the
General
Data
Protection
Regulations
and
any
subsequent
data
protection
acts.
d.
The
Treasurer.
The
Treasurer
will
collect
all
monies
on
behalf
of
the
Association
and
deposit
them
in
the
Associations
accounts.
He
is
responsible
for
all
the
financial
aspects
of
the
Association
and
will
be
co-signatory
to
the
Associations
accounts.
The
second
signatory
will
be a
member
of
the
committee
who
shall
be
appointed
by
the
full
committee.
9.
The
Committee
a.
The
Committee
shall
consist
of
the
Chairman,
Vice-Chairman,
Secretary,
Treasurer,
Membership
Secretary,
Social
Secretary,
Newsletter
Editor,
Historian
and
Serving
Member
representative
and
up
to
four
other
committee
members
elected
from
the
Association
membership.
b.
Committee
Meetings
Committee
meetings
shall
be
held
as
and
when
required,
at a
time
and
place
agreed
by
the
committee.
Such
meetings
shall
be
open
meetings
and
any
member
wishing
to
attend
shall
be
free
to
do
so.
c.
A
quorum
of
four
committee
members
shall
be
required
to
make
the
transactions
of
the
committee
valid,
but
all
committee
members
are
expected
to
attend
meetings
whenever
possible
to
represent
the
membership
of
the
Association.
d.
Election
of
Officers
Officers
shall
be
elected
by
open
nomination
at
the
Annual
General
Meeting.
e.
The
position
of
each
Officer
shall
be
considered
at
each
Annual
General
Meeting
and
serving
Officers
should
remain
in
office
for
a
minimum
of 3
years
or
until
they
wish
to
stand
down.
f.
If
an
Officer
is
considered
by
the
majority
of
the
remaining
committee
to
be
lacking
or
not
fully
contributing
to
the
good
of
the
Association
without
reasonable
cause,
he
will
be
asked
to
stand
down.
g.
When
there
is a
requirement
to
fill
a
vacant
office,
or
when
the
committee
creates
a
new
office,
it
will
be
announced
in
the
next
edition
of
the
newsletter,
and
volunteers
invited.
Potential
candidates
shall
advise
the
secretary
in
writing
of
their
intention
to
stand
for
election
no
less
than
two
weeks
prior
to
the
meeting,
and
will
be
expected
to
attend
the
next
AGM
where
a
nomination
process
will
be
conducted.
10.
Annual
General
Meetings
a.
The
Annual
General
Meeting
shall
be
held
in
Sept/Oct/Nov
of
each
year,
the
actual
date
and
venue,
will
be
decided
upon
by
the
committee
and
the
membership
informed
no
less
than
28
days
prior
to
the
meeting.
At
least
21
days’
notice
is
required
for
items
for
the
Agenda
to
enable
the
committee
to
discuss
proposals
prior
to
the
AGM.
b.
Any
member
wishing
to
make
a
proposal
at
an
AGM
shall
be
required
to
attend
the
meeting
in
person.
11.
Extra
Ordinary
Meetings
a.
Should
the
need
arise;
an
extra-ordinary
general
meeting
may
be
called.
If
so
the
membership
shall
be
informed
at
least
28
days
prior
to
the
date
of
the
proposed
meeting
whenever
possible,
other
than
an
emergency
situation
when
as
much
notice
as
possible
will
be
given.
12.
Local
Branches
a.
The
committee
shall
first
approve
any
local
branches
of
the
Association
that
may
be
created
throughout
the
country.
b.
Such
branches
shall
be
purely
for
social
purposes
and
a
recognized
representative
of
the
branch
shall
be
responsible
to
the
national
committee,
through
the
national
secretary,
in
the
interests
of
national
unity.
c.
Local
branches
opening
a
bank
account
shall
not
use
the
name
–
RNPA
or
Royal
Navy
(or
Naval)
Photographers
Association
for
the
account
name.
13.
Disclaimer
of
Liability
a.
The
Naval
Photographers
Association
shall
not
be
liable
for
any
injury,
loss
or
damage
to
or
by
any
of
its
members
or
guests;
neither
shall
it
be
liable
for
the
conduct
or
behaviour
of
any
individual
attending
any
function
organized
by
the
Association.
|