NORTH MYMMS PARISH COUNCIL

Minutes of a MEETING of the FINANCE COMMITTEE held in the Council Office, 1A Bushwood Close, Welham Green, on Wednesday 26^th May 2010.

PRESENT: Councillors W A Storey Chairman

C Everard

P Hastings

R N Horrocks

K Pieri

V Weeks

Assistant Clerk Mrs H Rook

1. APOLOGIES FOR ABSENCE

Apologies for absence were received from the Clerk, Mrs J Schettino.

2. MINUTES OF THE LAST MEETING

The minutes of a Meeting of the Finance Committee held on Wednesday 28^th April 2010 were agreed as being a true record of the proceedings and signed by the Chairman.

3. MATTERS ARISING

Gas Meters

The gas meter in the Pavilion had been read in March and a bill had been received showing the account was in credit by £279. The Direct Debit is currently £41/month and would be kept at the same level for the time being.

Following reading of the Council office gas meter a bill had been received showing an additional amount due of £3,452.69. Meter readings had since been taken over a 2 week period and Andy Hollings had checked the supply for a gas leak. British Gas had quoted approximately £200 for a meter check which would only be refunded if a fault is detected. However, until there is a working boiler in place it is not possible to obtain meaningful readings of the meter.

Council Office Boiler

A.W. Hollings had provided a quotation of £1,405 to replace the boiler. A quotation is also being sought from Pleasure Plumbing.

Dishwasher for Burns Pavilion

There is a 12 month manufacturers warranty, details are on the back of the invoice.

Imprest Account

The account had been dormant this month. The new mandate and debit card is being processed by Nat West bank.

EDF Electricity Meter and Fuse Box

Councillor Boulton was investigating whether there was an alternative way of moving the meter and/or fuse box into the office.

Swing Seats, Chains and Fittings for Welham Green Recreation Ground

A new quotation including anti-wrap chains had been obtained and agreed at the Amenities meeting on 19^th May and an order had been placed with Wicksteed at a cost of £825.

Scribe Accounting System

Councillor Horrocks and Helen Rook were still getting to grips with the inputting for the new financial year.

4. ACCOUNTS FOR PAYMENT

A Schedule of Accounts for payment totalling £25,783.77 was presented including £6,163.56 which had already been paid for payroll and direct debits.

After careful consideration of each item it was agreed that the total amount be recommended to the Council for approval and payment in full.

5. STATEMENT OF BALANCES

A new format had been drafted and circulated for approval.

6. TRANSFER OF MONEY

The transfer of £25,000 requested on 26^th April had been delayed by Nat West due to a query over signatures resulting in two cheques bouncing. These cheques had been reissued. No charges had been debited to date.

Approval was given to the transfer of £25,000 from the Council’s Business Reserve Account to the Current Account made on 19^th May 2010.

7. ANNUAL AUDIT RETURN FOR THE YEAR ENDING 31^ST MARCH 2010

The 09/10 Year End accounts had been finalised and circulated and would be recommended to the Full Council for adoption.

The statutory notices regarding the year end audit had been displayed on the Notice Boards.

8. ANY OTHER BUSINESS

Electricity Supply for the Office

The direct debit is being reinstated from 1^st June at £19/month.

Electricity Supply for Tractor Shed

This is paid quarterly and is based on regular readings by E.ON.

Annual Insurance

The renewal had been received from Zurich Municipal with a premium of £8,799.45. The contents of the tractor shed, pavilion and council office had been updated on the schedule to reflect the updated Statement of Assets at 19^th May. The Fidelity Guarantee had already been increased to £250k in 2009. The Engineering Inspection premium is £1023.17 giving a total amount due to Zurich Municipal of £9,822.62.

8. DATE OF NEXT MEETING

A meeting has already been arranged for Wednesday, 30^th June 2010 commencing at 7.15pm in the Council Office.