NORTH MYMMS PARISH COUNCIL

 

Minutes of a MEETING of the FINANCE COMMITTEE held in the Council Office, 1A Bushwood Close, Welham Green, on Wednesday 30th June 2010.

 

PRESENT:              Councillors              W A Storey   Chairman

                                                            C Everard

                                                            P Hastings

                                                            R N Horrocks

                                                            Mrs T Travell

 

                              Assistant Clerk        Mrs H Rook

 

 

1.       APOLOGIES FOR ABSENCE

 

Apologies for absence were received from Councillors Pieri and Weeks and the Clerk, Mrs J Schettino.

 

2.       MINUTES OF THE LAST MEETING

 

The minutes of a Meeting of the Finance Committee held on Wednesday 26th May 2010 were agreed as being a true record of the proceedings and signed by the Chairman.

 

3.       MATTERS ARISING

 

Council Office Boiler

 

A.W. Hollings had advised power flushing the system would cost an additional £200 giving a total cost of £1,605.  This quotation is the cheaper of the 2 quotations received and it was agreed to recommend to full council to accept the quotation and proceed with the work.

 

Imprest Account

 

The additional signatures had now been processed, although we are still awaiting the debit card.  One cheque had been issued for £90 for glass repairs to the Burns Pavilion.

 

Scribe Accounting System

 

Scribe is now up and running on the office laptop.

 

4.               ACCOUNTS FOR PAYMENT

 

A Schedule of Accounts for payment totalling £14,628.53 was presented including £7,633.64 which had already been paid for payroll, direct debits, Mrs B Pluck and Katie Boulton. 

 

After careful consideration of each item it was agreed that the total amount be recommended to the Council for approval and payment in full. 

 

5.       STATEMENT OF BALANCES

 

A Bank Reconciliation as at 21st June showed the cash in hand position at 14th June 2010 as £117,001.34.  This included a receipt of £850 from HCC for P3 grant cheque.

 

6.       TRANSFER OF MONEY

 

Approval was given to transfer £10,000 from the Council’s Business Reserve Account to the Current Account and a letter to Nat West was signed.

 

7.       ANNUAL AUDIT RETURN FOR THE YEAR ENDING 31ST MARCH 2010

 

The Annual Return for the year ending 31st March 2010 had been sent to BDO together with the Intermediate Audit Questionnaire and supporting papers.

 

8.       ANY OTHER BUSINESS

 

HCC Switching to BACS

 

A BACS form had been supplied by HCC to allow future payments to be paid by direct transfer.  It was agreed to recommend to full council that the Chairman sign the form.

 

RADAR Padlock and Keys

 

A padlock using the National Disabled Key had been sourced at a cost of £15.96 + VAT and keys at £3 each + VAT to allow disabled access through the gate at the Mimms Drive end of Gobions Wood.  Keys are only available to the general public who can provide evidence they are registered disabled.   Councillor Everard noted that in his view the track from Mimms Drive into Gobions Wood was not suitable for a mobility scooter.  It was agreed to discuss further at the full council meeting. 

 

www.brookmans.com Domain Name

 

The Brookmans Park domain name had come up for renewal in May 2010 and David Brewer had paid the cost of £100 + VAT to renew for 5 years.  It was agreed to recommend to full council to refund this amount to David Brewer under Section 137.

 

Local Government Employers

 

The subscription for LGE had come up for renewal in April 2010, although no notification had been received.  The cost of renewal was £399 + VAT. LGE provide support for employers who use the NJC and it gives access to the Green Book giving national agreement on pay and conditions of service for local government services.  It was agreed to recommend to full council to renew the subscription to LGE for the current year.

 

Charges for Council’s Facilities for the Year Commencing 1st April 2010

 

The charges were reviewed and it was agreed to recommend to full council that the charges for the Bowling Green be increased by 10% to £4,392.30 in accordance with the council’s agreement with the Bowling Club and all other charges to remain as 2009/10.  It was also agreed to review the overall annual outlay for the Bowling Green and these costs would be provided to the Finance Committee.

 

Action:  H.Rook

 

8.       DATE OF NEXT MEETING

 

A meeting has already been arranged for Wednesday, 28th July 2010 commencing at 7.15pm in the Council Office.

 

 

The meeting closed at 7.45pm.