NORTH MYMMS PARISH COUNCIL

 

Minutes of a MEETING of the FINANCE COMMITTEE held in the Council Office, 1A Bushwood Close, Welham Green, on Wednesday 28th July 2010.

 

PRESENT:              Councillors              W A Storey   Chairman

                                                            C Everard

                                                            R N Horrocks

                                                            K Pieri

                                                            Mrs T Travell

                                                            V Weeks

 

                              Assistant Clerk        Mrs H Rook

 

 

1.       APOLOGIES FOR ABSENCE

 

Apologies for absence were received from Councillor Hastings and the Clerk, Mrs J Schettino.

 

2.       MINUTES OF THE LAST MEETING

 

The minutes of a Meeting of the Finance Committee held on Wednesday 30th June 2010 were agreed as being a true record of the proceedings and signed by the Chairman.

 

3.       MATTERS ARISING

 

Council Office Boiler

 

The new boiler has been installed and a cheque for £1605 raised.

 

Imprest Account

 

The debit card has now been received and used to buy a new office telephone (£39.99).

 

Charges for Council’s Facilities for the Year Commencing 1st April 2010

 

A draft expenditure for 2009-10 for the Bowling Green and Burns Pavilion had been circulated prior to the meeting which showed the costs incurred to the Parish Council were still a lot higher than the hire charge to the North Mymms Bowls Club.

 

4.                         ACCOUNTS FOR PAYMENT

 

A Schedule of Accounts for payment totalling £13,168.51 was presented including £7,133.37 which had already been paid for payroll, direct debits and V&A Gas Services. 

 

After careful consideration of each item it was agreed that the total amount be recommended to the Council for approval and payment in full. 

 

5.       STATEMENT OF BALANCES

 

A Bank Reconciliation as at 19th July showed the cash in hand position at 19th July 2010 as £104,858.00.  This included receipts totalling £1,426.76.  The Imprest Account has been debited an unpaid item fee of £105 which has been queried with Nat West.

 

6.       ANNUAL AUDIT RETURN FOR THE YEAR ENDING 31ST MARCH 2010

 

BDO have raised a query regarding the length of time Mrs J Schettino has been off sick and details of the current Responsible Finance Officer.  A reply has been sent advising that Mrs Schettino had been off sick since 8th January 2010 and in her absence Councillor Horrocks had been appointed as an unpaid Treasurer.

 

7.       ANY OTHER BUSINESS

 

VAT Return

 

The Vat return has been submitted with an amount reclaimed of £2,392.22.

 

Gas supply to Council Office

 

British Gas has sent an invoice showing an amount of £3,316.93 outstanding.  Now that the new boiler has been installed the gas supply can be checked.  It was agreed to recommend to full council that the meter be checked in the autumn once the boiler was being used for the central heating.  

 

British Gas has confirmed that the monthly direct debit for the council office will remain at £46/month.

 

Veolia Water

 

Following a review of the water supply bills it has been ascertained that there is a combined metered supply to Bungalows 1 and 2, the council office, the Burns Pavilion and the Sunshine Nursery.  The parish council have also been billed for a non-metered supply to Bungalow 2 and the council office.  A representative from Veolia Water visited on 28th July and will report back to Veolia. 

 

Electricity and Gas Supply to Burns Pavilion

 

The payment plans have been reviewed and the direct debit to Eon will increase from £29/month to £47/month from 1st August and the direct debit to British Gas will increase from £41/month to £61/month from 18th July. 

 

Site Intruder Alarms

 

Following the annual maintenance and a review of the Intruder Alarms recommendations have been made to upgrade the system to be fitted with a GSM speech Dialler with a pre paid sim card fitted to each system at a cost of £1,115 (+ VAT).  It was agreed to recommend this upgrade to full council.

 

Football Pitch Hire

 

Welham Warriors have confirmed they would like to hire the football pitch for 2010/11 season and will be forwarding payment in full by the end of August.

 

We have not yet heard from the Hatfield U15s team.

 

Football Pitch Drainage

 

Following site visits by AT Bone and Sentry Groundcare proposals/quotations have been received from both companies.  The quotations were considered and it was agreed the groundsmen would explore the situation further by digging a trial hole to review the existing drainage.

 

Payment of August Cheques

 

As the Parish Council is in recess during August it was agreed to recommend to full council to authorise payment of the August cheques to be signed by any 2 signatories on the bank mandate and all August payments would be ratified at the September meeting of the Parish Council.

 

8.       DATE OF NEXT MEETING

 

A meeting has already been arranged for Wednesday, 29 September 2010 commencing at 7.15pm in the Council Office.

 

 

The meeting closed at 7.50pm.