Minutes of a MEETING of the FINANCE COMMITTEE held in
the Council Office, 1A Bushwood Close, Welham Green, on Wednesday 23rd
February 2011.
PRESENT: Councillors
WA Storey Chairman
C
Everard
RN
Horrocks
K
Pieri
Mrs
T Travell
Mrs
H Rook Clerk
1.
APOLOGIES FOR ABSENCE
Apologies for absence were received from Councillor V
Weeks.
2.
MINUTES OF THE LAST MEETING
The minutes of a Meeting of the Finance Committee
held on Wednesday 26th January 2011 were agreed as being a true
record of the proceedings and signed by the Chairman.
3. MATTERS
ARISING
VAT Return
The refund for the Oct-Dec 2010 quarter has been
received.
Internal Audit
Gillian Johnson’s proposal has been accepted subject to
references and details of two referees requested.
A memo reviewing the effectiveness of the Internal
Audit was circulated and the following five points considered:
-
Scope
of the internal audit. Gillian Johnson
has produced a very comprehensive programme of work following audit
guidelines. As our new internal auditor
she will be carrying out a more detailed check on our systems than has been
done in the last 2 years.
-
-
Competence
– Gillian Johnson is a fully qualified ACA and has been Internal Auditor for
several years.
-
Relationships/responsibilities
of members, clerk/RFO and internal auditor are defined – The role of Internal
Auditor has been clearly defined. As
Gillian is new to the parish council it is not possible to say how she will
interact with staff and councillors at this stage.
-
Internal
audit planning and reporting – Gillian has produced a comprehensive work
programme.
Members consider the internal audit will be effective
and will recommend to full Council to accept the audit had been reviewed.
Review of Finance
Regulations and Risk Management
Copies were circulated at the meeting for members to
review and consider at the March Council meeting.
Veolia Water
A refund of £1734.20 has been received this week.
4. ACCOUNTS
FOR PAYMENT
A Schedule of Accounts for payment totalling
£17,497.19 was presented including £4,016.69 already paid for payroll and
direct debits. Receipts of £1,197.39
were noted.
After careful consideration of each item it was
agreed that the total amount be recommended to the Council for approval and
payment in full.
5. STATEMENT OF BALANCES
A Bank Reconciliation as at 10th February
2011 showed cash in hand of £113,892.91.
6. TRANSFER OF MONEY
Approval was given to transfer £20,000 from the
Council’s Business Reserve Account to the Current Account and a letter to Nat
West was signed.
7. ANY OTHER BUSINESS
Kindlelight
A full specification and quotation has been received
and circulated. Kindlelight have requested
stage payments including a deposit, stage payment and payment in full to be
cleared at date of installation. The
contract includes a 10 year insurance backed guarantee. Anticipated delivery is 4-6 weeks from
acceptance of contract. The payment
schedule was considered and Councillor Boulton agreed to do a financial check
on Kindlelight at Companies House. The
committee agreed to recommend to full Council to authorise payment of the
£1,588 deposit subject to a satisfactory check at Companies House with the
balance being paid once the installation was completed.
Drainage – Bushwood Close
A quotation has been sought from Sentry Groundcare to
improve the surface water drainage in Bushwood Close and a further quotation is
in the process of being obtained.
Burns Pavilion
Quotations have been sought from abuilder.co.uk and
CS Dumpleton but have not yet been received.
8. DATE OF
NEXT MEETING
A meeting has already been arranged for Wednesday 30th
March 2011 commencing at 7.15pm in the Council Office.
The meeting closed at 7.45pm