Minutes of the Annual Meeting of the North
Mymms Parish Council held on Wednesday 18th May 2011 at 7.45 p.m. in
the Council Offices, 1a Brushwood Close, Welham Green
Those Present:
Councillors
S J Boulton
Mrs J Boulton
Mrs I Dean
C Everard
R
Mrs L Saffer
W A Storey
Mrs T Travell
Officer
Ann Morton
Clerk
One member of the public, Keith
Pieri, was also present.
The Chairman, Councillor Mrs
Travell, welcomed members, especially new Parish Councillors to their first
meeting and congratulated returning members on their re-election. She thanked Councillors for their
support during the past year, she said she is pleased to be handing over and
hopes the new Chairman will have a smoother ride in the forthcoming
year.
It was proposed by Councillor Mrs
Travell, seconded by Councillor Everard and RESOLVED that Councillor Boulton be
elected Chairman of the Council for the year 2011/2012.
The Declaration of Acceptance of
Office as Chairman was signed by Councillor Boulton and witnessed by the Proper
Officer of the Council.
Councillor Boulton thanked
Councillor Mrs Travell for a wonderful year, he said it was a difficult year and
the Council is grateful and appreciates how well she coped. Members agreed that they wished the
thanks of full Council to be recorded.
Declaration of Acceptance of Office
was signed by Members present before the meeting. It was RESOLVED that the Declaration of
Acceptance of Office of Councillors Hastings and Wheeler shall be received
before the end of June 2011.
It was proposed Councillor Mrs
Boulton, seconded by Councillor Storey and RESOLVED that Councillor Mrs Travell be
elected Vice-Chairman of the Council for the year
2011/2012.
Apologies for absence were received
from Councillors Hastings (unwell) and Wheeler (holiday).
Councillors Horrocks advised that he
intended to bring up a matter in the Green Belt under agenda item 21 so he and
Councillor Everard declared a personal interest as members of the North Mymms
District Green Belt Society.
Following discussion it was RESOLVED that the members of the
Council’s Committees for the year 2011/2012 would be as
follows:
a)
Finance
Committee
Councillors Everard, Horrocks,
Storey and Mrs Travell.
It was agreed to offer Councillor
Hastings and Councillor Wheeler a position on the Finance Committee when they
have signed the Declaration of Acceptance of Office.
b)
Amenities
Committee
Councillors Mrs Boulton, Mrs Dean,
Everard, Mrs Saffer, Storey and Mrs Travell.
c)
Planning
Councillors Mrs Boulton, Everard,
Horrocks, Storey and Mrs Travell.
It was agreed to offer Councillor
Hastings a position on the Planning Committee when he has signed the Declaration
of Acceptance of Office.
d)
Boundaries
Councillors Storey and Mrs
Travell
e)
Staffing
Councillors Mrs Travell, Mrs Boulton
and Horrocks.
Councillor Boulton, as Chairman,
will be a member of all Committees except Planning (in which he would need to
declare an interest).
It was RESOLVED that the Committees are to
review their Terms of Reference and make recommendations to be considered by
full Council.
f)
Ward
Committees
i)
ii)
Little Heath:
Councillors Horrocks and Mrs Saffer.
iii)
Welham Green:
Councillors
It was
RESOLVED that the following members be appointed to represent the Council
on the following bodies and organisations:
a)
Hertfordshire Association of Parish
& Town Councils:
Councillor
Horrocks
b)
North Mymms Memorial Hall Management
Committee:
Councillor
Everard
c)
North Mymms Youth and Community
Centre Management Committee:
It was agreed to offer Councillor
Hastings the position when he has signed the Declaration of Acceptance of
Office.
d)
CPRE – Hertfordshire
Society:
Councillors Mrs Boulton and Mrs
Travell
e)
Welwyn Hatfield Association of Local
Councils:
Councillors Boulton, Mrs Travell,
Mrs Boulton and Storey.
f)
Welwyn Hatfield Environmental
Network:
Councillor
Horrocks.
g)
Parish
Charities
i)
Councillors Everard and
Boulton.
ii)
Councillor Mrs
Boulton.
It was agreed check the Charity
Memorandum and Articles of Association to clarify how many members the Council
should nominate to the North Mymms Charity. The appointment of members will be put
on the next Council agenda.
The minutes of the meeting of the
Council held on
The minutes of the Finance Committee
and Planning Committee meetings held on the same date will be adopted at the
next Council meeting and not be published on the website until
then.
a)
Minute 146. Bungalow 2 new windows and door:
Councillor Everard confirmed he carried out the inspection and approved the work
done by Kindlelight except the reduced window opening where he considered the
brickwork/lintel should be tiled.
Following discussion, as this work had not been specified, Members agreed
to pay the final cheque to Kindlelight.
b)
Minute 146. Bungalows 1 and 2 British Gas servicing
of central heating and appliance inspection was carried out on 16th
May as arranged.
c)
Minute 146. Car park drainage: no progress due to staff
shortage/holidays. It was mentioned
that Tracy Harvey suggested Building Regs Dept may have plans of the
drainage?
d)
Minute 147. Station Road resurfacing work has been
done.
e)
Minute 148. Councillor Mrs Boulton suggested that
the proposed ‘Incinerator’ be put on the agenda to consider what the Parish
Council response is to the Hertfordshire County Council decision to locate an
Incinerator in the Parish. It was
clarified that HCC have accepted the tender rather than the site and all the
technical information is not yet available. Following discussion it was agreed to
consider the proposed Incinerator at the next Council
meeting.
f)
Minute 150. Skate park proposal: letter of objection received from Bowls
Club was circulated to Members at the meeting. Councillor Mrs Boulton advised that she
had checked the Parish Plan questionnaire and gave details of the relevant
responses but there was no mention of wanting a skate park. The Clerk was asked to reply to North
Mymms Bowling Club sending them a copy of the minutes and explaining that the
Council have been approached at the earliest stage of a proposal and have raised
initial concerns and issues to be considered.
g)
Minute 156. Welham Warriors FC event
The Finance Committee meeting will
take place after Council meeting this month due to the election and it was RESOLVED to delegate authority to the
Finance Committee to approve the signing of cheques and transfer of necessary
funds.
Members approved the annual renewal
of the Council’s Insurance Policy with
Members felt that the Internal
Auditor had provided a good report.
It was RESOLVED to adopt the
report and delegate to Finance Committee to consider the report and decide the
actions.
The annual accounts for the year
ending
It was proposed by Councillor
Horrocks, seconded by Councillor Mrs Boulton and RESOLVED that the Statement of Accounts
for 2010/2011 be approved and that these are signed by the Responsible Financial
Officer and the Chairman and submitted to the external
auditor.
Councillor Horrocks read through the
Statements. It was proposed by
Councillor Horrocks, seconded by Councillor Mrs Boulton and RESOLVED that the Annual Governance
Statement for the year ending 31st March 2011 be approved and that
these are signed by the Clerk and the Chairman and submitted to the external
auditor.
The Chairman suggested that
Councillor Horrocks should be relieved as Treasurer to the Council and
Councillor Horrocks agreed he would be happy to relinquish the post. The Chairman asked for a vote of thanks
to be recorded as the Council would not have managed without all the work
Councillor Horrocks has done and this was agreed.
a)
The Authorised Signatories on the
Bank Mandate for the CURRENT account are any two of Councillors Mrs J Boulton,
It was proposed by Councillor
Horrocks, seconded by Councillor Storey and RESOLVED that the Authorised
Signatories in the current Mandate, for the accounts detailed in section 2 (The
North Mymms Parish Council Current account), be changed in accordance with
section 5 (as above), and the current Mandate will continue as amended.
b)
The Authorised Signatories on the
Bank Mandate for the IMPREST account are any one of Mrs J Schettino, Mrs H Rook
and Councillor R Horrocks. This
needs to be changed to remove Mrs Schettino and Mrs Rook and add Ann Morton and
Councillor Mrs Travell. The Clerk
agreed she would be an authorized signatory to sign cheques for the Imprest
account as well as communicate with the bank.
It was proposed by Councillor
Horrocks, seconded by Councillor Storey and RESOLVED that the Authorised
Signatories in the current Mandate, for the accounts detailed in section 2 (The
North Mymms Parish Council Imprest account), be changed in accordance with
section 5 (as above), and the current Mandate will continue as amended.
Model Standing Orders were issued by
NALC in January 2010 and, as the Council’s Standing Orders were adopted in 2003,
it was agreed to start working towards adopting new Standing Orders. The Clerk will purchase Model Standing
Orders Part 1 from HAPTC and download Part II from the website and report to a
future Council meeting.
Members agreed with the proposal
made at a meeting of the Welwyn Hatfield Borough Parish and Town Council to
amalgamate the Parish precept information with the Borough Council’s
information.
Agendas and summons for meetings
have for some time been sent to Members by email except for one Member who does
not have email and the Clerk advised Members of the requirements of LGA 1972 Sch
12 para 10(b). Members RESOLVED that they want to continue to
have the agenda and summons for meetings sent to them by email except for
Councillors Mrs Dean and Everard who will be sent the agenda and summons for
meetings by post.
Correspondence from NALC and HAPTC
had been circulated to Councillors.
Correspondence from CPRE (Countryside Voice Spring 2011 and Members Guide
2011), Clerk & Councils direct May 2011, Chancellors Community newsletter
Spring 2011, Herts Local Transport Plan 2011-2031 notice of publication and
Invitation to new Chairman to Welwyn Hatfield Borough Council Annual Council
meeting (the Chairman passed on invitations to other Councillors). Sue Tiley Head of Planning Policy
invited members to briefings about the Core Strategy consultation on the number
of new homes needed for the borough on 25th May or
a)
House on
b)
Welham Green – St Mary’s
c)
Little Heath – query about
development of ecohouse at the redundant sewerage treatment plant off
d)
Councillor Mrs Boulton circulated
her proposed response to the Hertfordshire draft Bus Strategy and Intalink
Strategy Consultation. Members were
asked to read her response and send their comments to the Clerk by next
week.
e)
Potters Bar Town Football Club are
interested in using the football pitch on Sunday afternoon for some friendly
games and hold midweek training sessions during June and July. The Clerk will check with the groundsmen
if this is feasible.
The next meeting of the Council will
be held on
There was no confidential business
to consider. The confidential
minute of the meeting held on
The meeting closed at
Signed
_____________________________
Date
_____________________________