NORTH MYMMS PARISH COUNCIL
Minutes of a meeting of the AMENITIES & BUILDING DEVELOPMENT COMMITTEE held on Wednesday 16th
March 2011.
PRESENT: Councillors
C Everard Chairman
Mrs
M Race
Mrs
T Travell
R
Horrocks
W A
Storey
P
Clerk Mrs
H Rook
1. APOLOGIES
FOR ABSENCE
Apologies for absence were received from Councillors Mrs J Boulton and V. Weeks.
2. MINUTES
OF LAST MEETING
Minutes of
the last committee meeting held on 9th February 2010 were adopted by
the Council at
its meeting on 23rd February 2011.
3. MATTERS
ARISING
a)
Way Leave, St Mary’s Nursery
St Mary’s Primary School has paid the £25 licence fee
per year dating back to September 2001.
b)
Football pitch drainage
Initial investigations by the groundsmen indicated
that there was no drainage, however, following further investigation and
lifting of the manhole to the south east corner of the tennis court a clay pipe
has been found running along side the tennis court and a single clay pipe
across the pitch to the pavilion. Councillor Everard has asked the groundsmen to
excavate further trenches to a depth of 2ft 6”.
Contact will be made with Sentry Groundcare to see if their proposal is
adequate enough to drain the field.
Action:
H.Rook/Cllr Everard
c) Allotments
The Clerk is in contact
with the next person(s) on the waiting list to re-let the vacant plot(s).
Action: H. Rook
e) Estate Office, Bradmore Green – lease
renewal
The balance of the rent due for the December 2010
quarter has been received.
f) Key
Safe/Data Safe
An email has been sent to Sentry Safe giving details
of the serial number of the safe to ask whether we have the correct number code
to unlock the safe.
Action: Councillor Horrocks/H.Rook
g) Burns
Pavilion
Both C&S Dumpleton Ltd and abuilder.co.uk visited the
Burns Pavilion in February with a view to quoting on the refurbishment works
but neither company has submitted a quotation.
It was agreed to approach other local building companies.
Two companies have been contacted for an Asbestos Survey
and one quote has been received for £1500 for an Asbestos Refurbishment Survey
(based on an estimated square footage). Councillor Everard requested quotes for
an Asbestos Management Survey.
Action: H.Rook
ii)
North
Mymms Bowls Club have queried the drainage system for the Burns Pavilion. Investigations have shown that the roof drains
to a manhole and across to the playing field to a soakaway. The guttering had been cleared by the
groundsmen.
h) North Mymms Memorial Hall
i)
A
meeting will be arranged with the North Mymms Social Club regarding a right of
way from their fire exit over the Memorial Hall car park.
Action:
H.Rook
i)
i) SJS Irrigation have started up the irrigation system for the
new Bowling season.
j)
Bungalow 2
(i) The quotation from Kindlelight has been accepted and a deposit
paid. The surveyor has been put in touch
with the groundsmen to arrange a survey.
An insurance backed 10 year guarantee on the sealed units and frames has
been agreed. It is expected that the
work will be completed by the end of April.
Action: H. Rook
(ii)
The 2
bungalows have been surveyed for cavity wall insulation. Bungalow 1 is suitable and this work will be
carried out, however, due to the damp problem in Bungalow 2 it is not possible
to do the work while the bungalow is damp.
(iii)
The
work quoted by I & B Electrical has been carried out except the cooker hood
and extractor fan which will be fitted once the new windows have been
installed.
Action: H. Rook
(iv) Contact has been made
with British Gas to add the gas fire in each bungalow to the existing Homecare
agreement and also the Gas Safety Check required by landlords. The cost will be an additional £85.50 per
bungalow per annum and confirmation is awaited from British Gas with regard to
the new direct debt amount. A letter has
been sent to British Gas chasing the agreement.
Action: H. Rook
(iv)
Sentry
Groundcare have quoted for the drainage proposal put forward by Councillor
Storey at a cost of £6,640. A quote has
also been sought from David Sturman who recommended in the first instance
investigation work is undertaken to suck out the blocked soakaway in Bushwood
Close and put in a camera to see if the drain connects to the drain at the gate
entrance to Bushwood Close. He will ask
his contact to contact the council with the view to providing a quotation and
this will be followed up by the Clerk.
An alternative quote will also be sought.
Action: H.Rook
(v)
It
was agreed that the bungalow will need a period of time over the summer months to
properly dry out before any cleaning/sealing of walls and redecoration takes
place. However, in principle the committee
agreed that this work would be undertaken by the council and it would not
expect the groundsmen the carry out the internal cleaning and redecoration.
k) Planning Restriction
Burns Pavilion
Councillor Horrocks is to arrange a site visit by an
Environment Officer from Welwyn Hatfield Council regarding the possibility of
removing the planning restriction on the Burns Pavilion.
Action:
Cllr. Horrocks
l) Station Road
Although some patching work has been
carried out there are still a number of potholes. The Highways Schedule will be checked to see
if this road is
due to be resurfaced in
the near future.
l) Registered village green
Councillor Horrocks is investigating regarding
Bradmore Green, Welham Green village green, and the grassed triangle of land
outside
Action: Cllr. Horrocks
4. ANY OTHER BUSINESS
Nothing to report.
The meeting closed at 8.15pm