Minutes
of a meeting of the AMENITIES &
BUILDING DEVELOPMENT COMMITTEE held on
PRESENT:
Councillors C Everard Chairman
Mrs J Boulton
Mrs M Race
Mrs T Travell
R Horrocks
W A Storey
V Weeks
Clerk Ann Morton
1. APOLOGIES FOR ABSENCE
Apologies for absence were received from Councillor Mrs Travell.
2. MINUTES
OF LAST MEETING
Minutes of the last committee meeting
held on 16th March 2011 were adopted by the Council at its meeting
on
3. CURRENT
MATTERS
a)
Football pitch drainage
Groundsmen have carried out excavations and didn’t
find any existing drainage system.
Sentry Groundcare are to be asked if their proposal is adequate enough
to drain the field.
Action:
Clerk/Cllr Everard
b)
Allotments
Two more allotment holders have given up their plots
and the Clerk will contact the next people on the waiting list who are resident
in the parish.
Action:
Clerk
c)
Key Safe/Data Safe
Safe can now be unlocked. The safe has one hour fire/heat protection for
CDs, memory sticks and USB drives but is not intended for computer disks,
audio-visual media or photo negatives.
d)
Burns Pavilion
Three companies have quoted for an Asbestos Survey (refurbishment
and demolition survey). Council have
delegated authority to the Committee to accept the lowest quote. As the lowest quote/method statement was
received today and circulated at the meeting, Members agreed to advise the
Clerk by next Monday (18th) if he was not satisfied with the quote,
otherwise it was agreed to proceed with the next lowest quote.
Action:
Councillors/Clerk
e)
North Mymms Memorial Hall
The meeting with the North Mymms Social Club
regarding a right of way from their fire exit over the Memorial Hall car park
has been delayed by staff absence and changes.
f)
Bungalow 2
i)
Kindlelight
installed the new windows but the glass for one window was cracked during
installation and needs to be replaced.
It was agreed that all the windows need to be inspected when the cracked
glass is replaced, access by arrangement with the groundsman, before the
balance is paid.
Action: Clerk/Cllr Everard or Storey
ii)
The electrician has
ordered the cooker hood and will contact Jon Paine about fitting it.
iii) Bungalow 2 cavity wall insulation can only be done
when the damp problem is resolved. Bungalow
1 cavity wall insulation is done and the balance after the grant has been paid.
iv) The gas fire has been added to the British Gas
Homecare agreement, although the amount of VAT needs to be clarified. The
annual inspection is usually in June. There
was a query if the certificate still needs to be issued for the Gas Safety
Check required by landlords. Members requested
a copy of the revised contract with British Gas.
Action: Clerk
v)
DWS have carried
out investigation work for three hours on the car park drainage today. Councillor Storey gave details of how they
found a blockage near the front entrance gates to the car park. They also checked the soil drain and found no
connection. Members discussed the
options. David Sturman could be asked to
come back and give a quote to dig up and repair the drain. It was agreed to ask DWS who they recommend
for remedial work and find out costs.
Action: Clerk
vi) Redecoration to be undertaken by the Council when the
cause of damp is resolved.
g)
Planning Restriction Burns Pavilion
A site visit by an Environment Officer from Welwyn
Hatfield Council regarding the possibility of removing the planning restriction
on the Burns Pavilion is to be arranged and Councillor Mrs Boulton offered to
this follow up.
Action: Cllr
Mrs Boulton
h)
Registered village green
Councillor Horrocks is investigating the procedure
for how to register a village green.
Action: Cllr
Horrocks
4. OTHER BUSINESS
a)
Proposed
Councillor Horrocks reported that ‘Welham Green as
One’ group is proposing a site for the skate park on land owned by Parish
Council near the football pitch and tennis courts. Councillor Hastings has arranged for this to
be put on the next Parish Council meeting agenda. The proposal was discussed by the
Committee.
b)
Balloon day
The second Balloon day will held be on 17th
September, with the Parish Council proposing to have a cake stall again. In answer to a query Councillor Horrocks
advised the organising committee has a constitution and bank account and money
raised will be to cover their expenses and probably provide funds for the
future.
c)
Planters
The Clerk reported Michael Jones, chairman of the
Brookmans Park Rotary Club, visited the Council offices on Monday morning to
request permission to erect welcome signs to the relevant villages with the
Rotary Club name and badge on the new planters.
However, in December this Committee decided that the locations were not
suitable for this type of signage.
d)
Fire safety check
The Clerk reported that A1 Fire Protection will be
carrying out a safety audit and update of risk protection including inspection
of the fire extinguishers.
e)
Desk for Book-keeper
The Book-keeper has requested a desk and there are
safety concerns with trailing wires when she is working at the large
table. Councillor Horrocks suggested
buying a small desk costing £55 that would fit between the rear door and the
radiator where cables could be run along the skirting board, provided the
book-keeper is happy with this desk.
Members were in agreement with buying it, subject to the desk being
approved by the bookkeeper.
Action:
Clerk
f)
Mobile phones
The Clerk reported that one groundsman has a mobile
phone provided by the Council. The new
phone he was given as a replacement a few weeks ago is not working properly but
the phone provider will not speak to him as he is not the authorised person.
The Clerk will follow this up but also wants to clarify the situation as it
appears that another groundsman is using his own mobile phone and the other has
none.
Action:
Clerk
The meeting closed at