Minutes of the Amenities Committee
held on
Those Present:
Councillors Mrs J Boulton Chairman
C Everard Vice Chairman
Mrs L Saffer
W A Storey
Mrs
T Travell
Officer Ann Morton Clerk
Apologies
for absence were received from Councillors Horrocks (unwell), Mrs I Dean (away)
and Wheeler (another meeting).
There
were no declarations of interest.
The
minutes of the Amenities Committee meeting held on
Two
quotes received to replace the section of pipe blocked at the entrance to the
car park, other contractors contacted have so far not responded. The quotes to replace the section of pipe were
compared and the contractor who carried out the investigation was cheapest. Councillor Everard was concerned that there
is no guarantee to resolve the problem.
However, they previously recommended installing an acco drain and offer
a reduced price to install that at the same time. Councillor Storey proposed installing the acco
drain as well as replacing the section of pipe, provided the acco drain will be
connected to the outlet. Members agreed to
proceed and full Council is aware in principle that the work has to be carried
out. Clerk was asked to check that
making good of the tarmac surface is included and ask for details of the length
and position of acco drain. Provided the
queries are satisfactorily answered it was agreed to accept the quote.
Action Clerk
a. Finance Committee agreed to electrician’s
quote for £85 to vent the bathroom extractor fan through the wall at Bungalow 2. However, in response to comments by the
groundsman, Councillor Mrs Boulton inspected the kitchen vent outside seal and
suggested the electrician should be asked to point with sand and cement render
or reduce the price so the Council can get a builder to finish off. The groundsman also raised a list of other
problems in need of attention which he said he had reported to the previous
Clerk.
Action Clerk
b. Redecoration and minor works following window
installation – Bungalow 2 to do.
c. British Gas Landlords Certificate for
Bungalows 1 and 2: Head Groundsman has made
and installed the guard and fitted the chimney cap himself, it was proposed by
the Chairman and agreed to thank him for carrying out this work. In Bungalow 2 the plumber has welded the PVR
termination as required. Earth of gas
meter (listed in Safety inspection report not Landlords Certificate) is being queried
with the electrician because this may have already been done.
Two
contractors visited the Pavilion and provided quotes but others contacted have
not responded. The Clerk reported that there
are a couple of omissions or variations and the quotes will need to be
clarified. The quotes were considered by
members and it was agreed that the working group will meet on Monday 18th
July at
Action Councillors Mrs Boulton,
Everard, Storey, Wheeler and Clerk.
Councillor
Mrs Boulton proposed terms and conditions of hire and covering letter were
circulated by email that afternoon with paper copies available at the
meeting. She explained what the terms
and conditions are trying to achieve and asked all Councillors to review the
documents and give their comments to herself and the Clerk. The submission of the planning application to
vary the condition was approved at June Council meeting so when the detail is dealt
with a planning application will be submitted.
Action ALL Councillors to
review/comment, Councillor Mrs Boulton and Clerk to submit application
The
Clerk reported she had emailed members when Ernest Doe telephoned advising repairs
to Spearhead grass mower would cost in the region of £1200 plus VAT and having
consulted with Councillor Horrocks Vice Chairman of Finance whose opinion was
that the work needed to be done, she had asked Ernest Doe to carry out the work. Councillor Storey remarked it was straight forward
for the repairs to go ahead and the sinking fund for the mower is building up.
The
Clerk contacted specialist contractors. First
contractor recommended start with verti drain and sand the football pitch (upto
£2500), which will improve the existing drainage, and then consider if further
work might be required. Second
contractor has visited the site and will submit quote for new drainage. Hatfield Town Council provided details of
contractors who carry out pitch maintenance and this Council previously
received a quote from the first one of these.
Action Clerk
Quote
of £300 received from usual tree works contractor to remove the two dead cherry
trees and grind the stump. It was
suggested the groundsmen could remove dead cherry trees to ground level and use
contractors with the equipment needed to remove the stump and main roots. Clerk to seek alternative quotes.
Action Clerk
Quote
for replacement gates of £795 for metal gates with timber posts and £865 for
timber gates with timber posts received from contractor who installed the gate
at the allotments. Replacement price is
for four feet wide pedestrian gate and ten feet wide vehicle gate, Clerk needs
to check width with groundsmen as existing vehicle gate is twelve feet wide. Members agreed they would prefer a wooden
gate because it would be more in keeping.
Clerk to seek alternative quotes and bring the matter to Finance
Committee.
Action Clerk
Electrical
faults on the lighting circuit work is scheduled to be carried out on Tuesday
19th July.
Clerk
reported that all allotments are let and she will follow up with tenants who
are not working their plots as soon as time permits. One plot recently improved is apparently
being worked by other allotment holders and the Clerk was advised to check the
files for background.
Judging
of the allotments was carried out on 22nd June by Councillors Everard,
Mrs Travell and Mrs Boulton. The
Chairman advised members present of the winners. The Clerk had ensured that allotment plots had
markers on the Monday before judging but she suggested investigating the
provision of more substantial markers and this was agreed.
Action Clerk
The
locations for the new planters have been agreed but their installation has been
delayed. The Clerk was asked to enquire
what type/material of planters to expect.
Action Clerk
The
Clerk read out an email addressed to Councillor Horrocks requesting a bench on
Action Councillor Horrocks and Clerk
None.
The
next meeting scheduled for 7th September but it was agreed that the
Chairman liaise with the Clerk and decide a week beforehand if the Committee
will meet on 17th August before Planning Committee.
Action Councillor Mrs Boulton and
Clerk
The meeting closed at
Signed _____________________________
Date _____________________________