Minutes of the Amenities Committee held on Wednesday 12th
October 2011 at 7.30 p.m. in the Council Offices, 1a Bushwood Close, Welham
Green
Those
Present:
Councillors Mrs J Boulton Chairman
C Everard Vice
Chairman
Mrs I Dean
Mrs L Saffer
W A Storey
Mrs T
Travell
Officer Ann
Morton Clerk
Apologies
for absence were received from Councillors Horrocks (unwell) and Wheeler
(another meeting).
There
were no declarations of interest.
The
minutes of the Amenities Committee meeting held on 7th September
2011 were approved as a true record and were signed by the Chairman.
It was
agreed to proceed with the lowest quote but need to clarify quote and agree
what work they will do and specify pipe size.
Clerk will arrange site visit with contractor to be attended by
Councillor Mrs Boulton and Councillor Storey.
Action Clerk
a. Plumber quoted £245 to replace toilet. Contractor working on Burns Pavilion has
quoted £65 to stabilize the toilet and has also quoted £360 to replace the
toilet and remove old flooring/install new vinyl because new toilet would be
different shape and not fit existing floor cover. It was agreed to accept the quote to
stabilize the toilet but also to replace plastic pipe/waste.
Action Clerk
b. Clerk has been informed of Groundsman’s
concerns about living with ongoing problems affecting the bungalow. Councillor Boulton proposed that he should
visit the bungalow to check current position on the damp. The car park drainage work will be done in
near future and situation will need to be monitored to see if additional
drainage work is required around the bungalow.
Housing Association officer visited No. 4 with contractor to get
quote to remove ivy and lower soil level.
Contractor to fix roof apex and repair brickwork is working on a big job
but has said he will be able to do bungalow 2 in a couple of weeks. Members appreciate the delays are
frustrating.
Agreed
maintenance works are currently being done.
Clerk read out an email from the contractor recommending that, as work
is being done on the heaters, the three heating circuits be flushed out to
maximize efficiency of the systems. He
has quoted £450 but the job could also be done at the next service. It was agreed that the systems should be flushed
out while the work is being done.
Action Clerk.
Councillor
Mrs Boulton completed the planning application form to be signed by the Clerk
and submitted with the amended terms and conditions of hire. The site plan that was submitted with a
previous application should be acceptable.
Action Councillor Mrs Boulton and
Clerk
The goal
posts are expected later in the week, they will need to be assembled by the
groundsmen. Tansley FC is interested in
playing on the football pitch on Saturdays, their booking would include the use
of the Burns Pavilion facilities and they would like to have a bar. The licensee of North Mymms FC still holds a
licence, although the Club has been dormant for several years. Clerk will check with WHBC Licencing Officer
what is required but it was agreed that Tansley FC should obtain their own licence
to sell alcohol. Head Groundman has met
Tansley FC representatives and has said they can use the pitch and facilities
with the usual condition that they cannot play when the ground is unsuitable.
It was
agreed to inform Welham Warriors FC that the Club need to provide the Council
with information requested, particularly dates of fixtures and evidence of
insurance cover before they can use the football pitch.
Action Clerk
The trees
have been removed by the groundsmen. Clerk
thought that the stumps had been ground out but has not checked that yet.
Action Clerk
Clerk to
obtain quotes.
Action Clerk
The invitations
for the Allotment function on 1st November have been sent to allotment
holders. Councillors Mrs Travell and Mrs
Boulton will organize refreshments.
Councillor Mrs Travell will take the cups to be engraved and Councillor
Boulton will do the certificates.
Action Councillors and Clerk
There is
no news on the installation of the planters.
The Clerk
contacted Ramblers Association and HCC Rights of Way Officer asking for their
proposals for 2012/13 and the request for a bench will be on the list. Groundwork Trust asked to be notified by the
end of September to arrange a meeting to discuss Parish Paths Partnership
proposals and the Clerk has emailed them accordingly.
Action Clerk
The Clerk
said she had put this item on the agenda so Members have the opportunity to
start considering the Council’s budget for next year. The Head Groundsman has compiled a list of
equipment as requested and the Clerk also gave details of her suggestions. The Clerk asked about a grant application policy/procedure
and Members considered this to be a Finance Committee responsibility.
None.
The next
meeting of the Amenities Committee will be on 16th November 2011 at 7.30
p.m.
The meeting closed at 8.25 p.m.
Signed _____________________________
Date _____________________________