NORTH MYMMS PARISH COUNCIL

Minutes of a MEETING of the FINANCE COMMITTEE held in the Council Office, Annexe to No 1 Bungalow, Bushwood Close, Welham Green on Wednesday, 30 April 2008.

PRESENT : Councillors S J Boulton Vice Chairman

C Everard

P Hastings

R Horrocks

W A Storey (part)

Clerk Mrs J A Schettino

1. APOLOGIES FOR ABSENCE

Apologies for absence were received from Councillor K Pieri and for lateness from Councillor W A Storey.

2. MINUTES OF THE LAST MEETING

it was agreed that the Minutes of the Meeting of the Finance Committee held on Wednesday, 26 March 2008 were a true record of the proceedings and signed by the Vice Chairman, following an amendment on page 2, Charges for the Hire of the Council’s Facilities, first para, last line £3,630.

3. MATTERS ARISING

a) Burglary, Tractor and Equipment Shed

The Zurich Loss Adjuster had asked for an estimate from J Farenden for replacing the asbestos corrugated roof sheets with something similar rather than the estimate already received which he judged was an improvement on the old roof. On receipt of that Zurich has paid the insurance claim in full, £3029 for equipment, £4900 for the roof and £748 for the removal of the asbestos, less £100 excess, a total of £8577.

b) Quotation for Intruder Alarm Upgrade & Repair

The clerk said two quotations had been received from ADT at last, one for the Burns Pavilion for £1034 and one for the Tractor & Equipment Shed for £1669. Both amounts included a £50 administration fee.

It was agreed at the last council meeting to proceed with the quotation from B Alert Security for £1000 plus VAT and the work has already been carried out.

It was agreed to recommend to council that the ADT maintenance contracts for the Burns Pavilion, Tractor and Equipment Shed and Council Office should be cancelled.

c) National Pay Negotiations

It was noted that NALC pay negotiations were still in progress but that the New Mileage and Allowance Rates for 2008/09 had been agreed, with effect from1 April 2008.

d) Parish Council Annual Donations

The Clerk reported that she had now received letters of acknowledgement and thanks from all of the recipients of the Parish Council’s donations.

4. ACCOUNTS FOR PAYMENT

A Schedule of Accounts for Payment totalling £15,587.67, inclusive of Imprest Expenditure of £354.66, was presented. After careful consideration of each item, it was agreed that the total amount be recommended to Council for approval and payment in full.

5. STATEMENT OF BALANCES

A Statement of Balances dated 31 March 2008 was considered showing a carry over figure for year end of £102,887.75. This figure included £8000 for drainage work at Gobions which had not yet been carried out and an £800 donation for expenditure by the PEAP. The carry over figure for the year end matched the year end figure for income and expenditure in the Book of Accounts which would be recommended to full council for approval and signature by the Chairman.

At Statement of Balances dated 23 April 2008 was also considered and income of £88,350.00 was noted, including the first installment of the precept.

6. TRANSFER OF MONIES

Approval was given to the Clerks action in transferring £15,000 from the Councils reserve account to current account as from 24 April 2008.

7. ANY OTHER BUSINESS

a) External Auditors BDO Stoy Hayward

The Clerk said that the Council’s Annual Return had to be submitted to the external auditors by 11 July 2008, a month earlier than last year.

8. DATE OF NEXT MEETING

The Annual Meeting of the council has already arranged for Wednesday, 28 May 2008 commencing at 7.15 pm in the Council Office, Annexe to No 1 Bungalow, Bushwood Close, Welham Green.

Meeting Closed 7.38pm