Minutes of a MEETING of the FINANCE COMMITTEE held in the Council
Office, Annexe to 1 Bushwood Close, Welham Green on
PRESENT : Councillors W A Storey
Chairman
C
Everard
P
R
Horrocks
Clerk Mrs J A Schettino
1. APOLOGIES FOR ABSENCE
Apologies for absence were received
from Councillor K Pieri
2. MINUTES
OF THE LAST MEETING
It was agreed that the Minutes of a
Meeting of the Finance Committee held on
3. ACCOUNTS FOR PAYMENT
A Schedule of Accounts for Payment
totalling £12,441.99, inclusive of Imprest Expenditure of £384.88 was
presented. After careful consideration
of each item, it was agreed that the total amount be recommended to Council for
approval and payment in full.
4. STATEMENT OF BALANCES
A Statement of Balances dated
5. TRANSFER OF MONIES
The Clerk had not transferred
money between accounts in June but would need to take action to cover standing
orders and direct debits due on
6.
ANY OTHER BUSINESS
a) JURY DUTY
The Clerk reported that Karl Whybrow had been called for jury duty for 10 days
from
b)
DONATION
The Parish Council had received a
last minute request to part fund three scouts on a summer annual scout camp.
It was agreed that usually a request
of this type would be considered by the North Mymms Charitable &
Recreational Trust but the deadline for requests had passed. However, the donations made by the Parish
Council were to clubs and organisations only and were always budgeted for at
their November meetings.
On this occasion the Parish Council
agreed to recommend to Council that an unbudgeted emergency donation of £480 be
made but that it should be made clear that individual help would not normally
be considered and requests for donations would need to be received before the
end of October each year for consideration at the Councils Budget Meeting.
c) VAT PENALTY LIABILITY
NOTICE
The Clerk advised that the Parish Council had received a Penalty
Liability Notice from HM Customs & Excise applicable from 01.04.08 but
there were no accompanying documents explaining what errors had been made.
It was suggested and agreed that the Council write and request the
documents which should have been enclosed which would clarify the problem.
d) CALENDARS 2009
Although the Clerk had requested quotations from two companies for
producing the 2009 Calendars, only one had been received so far. As this was from the same company that
produced the calendars last year and the cost was less than last year at £995
for 300, it was felt that this quotation would be more favourable because the
company already had some art work. It
was agreed to recommend to Council that the quotation from MPC Print Solutions
for £995 should be accepted.
* Councillor
Horrocks declared an interest in the above and took no part in either
discussion or decision.
e) PLAY EQUIPMENT
The Clerk said that the Parish Council had received three quotations for
updating the Gobions Open Space Recreation Ground as follows:
LAPPSET – Option 1 Metal playzone £21,901
Option 2 Wooden
playzone £19,043
SUTCLIFFE PLAY £20,936.53
All three companies had provided wonderful large coloured layouts and
explanations of the equipment used and prices quoted excluded VAT.
Following a discussion and inspection of the plans the Finance Committee
agreed to recommend to Council that the quotation from Sutcliffe Play should be
accepted being nearest to the budget figure of £21,000 and with a sturdy metal
playzone.
7. DATE
OF
The next meeting of the Finance Committee has already been arranged for
Meeting Closed