NORTH MYMMS PARISH COUNCIL

Minutes of a MEETING of the FINANCE COMMITTEE held in the Council Office, Annexe to No 1 Bungalow, Bushwood Close, Welham Green on Wednesday, 25 September 2008.

PRESENT : Councillors W A Storey Chairman

C Everard

P Hastings (from 7.20pm)

R N Horrocks

K Pieri

Clerk Mrs J Schettino

1. APOLOGIES FOR ABSENCE

There were no apologies for absence.

2. MINUTES OF THE LAST MEETING

The Minutes of a Meeting of the Finance Committee held on Wednesday, 30 July 2008 were agreed as being a true record of the proceedings and signed by the Chairman.

3. MATTERS ARISING

PAYMENTS MADE DURING SUMMER RECESS

It was agreed that it be recommended to Council that the payments made during the summer recess totalling £12,953.39, together with a Statement of Balances as at 20 August showing an income of £3,523.56 and the transfer of £15,000 from Special Interest Bearing account to current account on 28 August 2008 be accepted and approved (as authorised by Council Minute No 24 a) dated 30 July 2008).

4. ACCOUNTS FOR PAYMENT

A Schedule of Accounts for Payment totalling £38,289.78 inclusive of Imprest Expenditure of £39.99 was presented. After careful consideration of each item it was agreed that the total amount be recommended to Council for approval and payment in full.

5. STATEMENT OF BALANCES

Consideration was given to a Statement of Balances held with the National Westminster Bank plc as at 20 September 2008 showing an income of £1520.75.

6. TRANSFER OF MONEY

Approval was given to the Clerk’s action in arranging the transfer of funds from the Council’s SIBA Account to Current Account with effect from 24 September 2008.

7. ANY OTHER BUSINESS

a) Annual Audit to 31 March 2008

A letter from BDO Stoy Hayward the Council’s External Auditors, together with a ‘signed off’ copy of the Councils Annual Return for the above year, had been copied to all Councillors. Following approval from the full council this information would be displayed on all Parish Noticeboards.

b) Paladin Mower for Bowling Green

Councillor Storey said that the groundsmen had attended a recent show and had viewed a Paladin Mower plus attachments for use on the bowling green at a total cost of £5185, which was less than the amount budgeted and included a free Scarifier valued at £1400 if purchased by the end of September. His proposal to recommend this expenditure to council for approval was unanimously agreed.

c) Scribe Report

The Finance Committee noted a Scribe report showing the Council’s financial position as at 13 August 2008.

d) SJS Irrigation

The Clerk advised that an annual contract for the closing down and starting up of the irrigation system on the bowling green had been received and it was agreed to proceed with this contract at an annual cost of £360.

e) Football Pitch

The Clerk reported that there have been several problems regarding an unauthorised team playing on the Councils football pitch and when asked to move off they have been somewhat rude. Following a discussion it was agreed to recommend to full council that it be recorded that the pitch was a facility of the North Mymms Parish Council for hire by the season (or individually at a cost of £50) for match/cup games only and is not available for practice games by any team or by the general public.

The Area surrounding the football pitch is available free of charge and all are welcome to use it.

f) Local Government Pay Negotiations

It was noted that there was still nothing to report regarding any pay increases due from 1^st April 2008.

8. DATE OF NEXT MEETING

A meeting has already been arranged for Wednesday, 29 October 2008 commencing at 7.15 p.m. in the Council Office.

The meeting closed at 7.33pm.