PRESENT: Councillors K Pieri - Chairman
Mrs
J Boulton
C Everard
P
R
W
A Storey
CLERK: Mrs
J A Schettino
_________________________________________________________________
8. APOLOGIES
FOR ABSENCE
Apologies for
absence were received from Councillors Mrs T Travell and S J Boulton.
9. MINUTES OF THE ANNUAL MEETING
It was agreed that the Minutes of the Annual Meeting held on
WARD COMMITTEES
Councillor Mrs T Travell Welham
Green
Councillor K Pieri “
Councillor W A Storey “
Vacant “
Councillor Mrs J Boulton
Councillor S J Boulton “
Councillor C Everard “
Councillor P Hastings “
Councillor R N Horrocks Little
Heath
Vacant “
10.
MATTERS ARISING FROM THE ANNUAL MEETING
a) PARISH
CHARITIES
It was noted that the North Mymms
Parish Council nominated four members to represent them on the Parish Charities
Committee.
b)
HAPTC
It was noted
that the Parish Council had nominated Councillor Horrocks for the HAPTC
Executive Committee and he would attend their Annual General Meeting on
11.
MINUTES
OF THE LAST COUNCIL MEETING
It was agreed that the Minutes of
a Meeting held on
12. MATTERS
ARISING FROM MEETING ON
a) PURCHASE
OF
Longmores, Solicitors, had
e-mailed requesting the sum of £7,005.26 prior to the exchange of
contracts. The Parish Council was also
being asked for the wording of the attestation clause to go on the Transfer
Deed.
Under the North
Mymms Parish Council constitution it allowed documents to be signed by any two
members of the Parish Council.
It was agreed that the Clerk
would write and suggest the deed be “signed and delivered as a deed underhand”.
b) CCTV
Councillor Pieri said there had
been no progress by the Welwyn Hatfield Council and the Police were chasing
this matter.
c) PARISH WEBSITE
Councillor
Horrocks said there had been 104 visitors to the website since the last
meeting, an average of three per day, from the
d)
A response had been received from
the Welwyn Hatfield Council regarding problem parking at the above site to say
that they had passed our letter to the Enforcement Officer who will write to
advise of the requirement to comply with the condition regarding parking of
contractors’ vehicles but that it was a matter for the Police or Highways Department
to enforce.
However, it was noted that
e) ADDRESS BY THE COUNCILLORS DEAN REGARDING
LOCAL YOUTHS
Councillor Pieri said that the Deans had requested use of the Youth and
Community Centre for two nights per week.
Unfortunately, only one night per week was free so they were looking for
an alternative venue.
The Burns Pavilion was fully booked during the summer for sports users so
it was suggested that they contact the Bookings Secretary of the North Mymms
Memorial Hall.
f) BUSHWOOD CLOSE
Nothing to report at present.
g) PARKING -
BRADMORE GREEN
It was agreed that responses to the Council’s letter sent to all premises
would be discussed at the next meeting of the Amenities and Building
Development Committee.
h) PARISHIONERS
CORRESPONDENCE
A number of suggestions were made regarding promoting the Parish
Council’s activities and meetings which included the following:
·
Replacing
the vandalized Notice Board in Welham Green with a more substantial metal one.
·
Manning
a stall at St Mary’s School Fete on
·
Increasing
coverage of the Chancellor’s Community Newsletter.
It was agreed that the Clerk would ask Chancellor’s Newsletter if they
covered the whole of the North Mymms Parish Council including Welham Green and
Little Heath and, if not, how much it might cost to extend the distribution
area.
i) CALENDAR 2008
Councillor Horrocks proposed to contact Mrs
Boulton and Mrs Travell to arrange a meeting to discuss the above.
j) WELWYN HATFIELD COUNCIL
It was agreed to confirm to Mr Paul Underwood his attendance at a meeting
of the Parish Council on
13. REPORTS OF COMMITTEES
a) FINANCE
Councillor Storey said
that, at a meeting of the Finance Committee held earlier that evening, a
Schedule of Accounts for payment was considered, including the last minute
addition of a cheque for Longmores for £7,005.26, and it was agreed that the
total amount of £30,605.47 be recommended to Council for approval and payment
in full.
A Statement of Balances dated
The Finance Committee was
recommending approval of the Clerk’s action in arranging the transfer of £12,000
from the Council’s Capital Reserve account to Current account with effect from
Councillor Storey advised that an
estimate was expected from the Hearing Advisory Service in Welwyn Garden City
for the installation of a hearing loop to the office and Burns Pavilion
Hall. As the Hearing Advisory Service
was a charity, their costs were expected to be low and the Finance Committee
was recommending to Council that on receipt of a written estimate for less than
£500, the Clerk could authorize the work for commencement at the end of
June. An estimate from a recommended
source had been received for over £1,700 for a similar installation.
The Finance Committee had noted
the NALC national minimum wage increase from
ANNUAL AUDIT
Councillor Storey said that the
Annual Return for the year ending
The Finance Committee was
recommending to Council that the Annual Return, including the Statement of
Assurances, be approved and signed by the Chairman.
R E S O L V E D
That the Council Chairman sign
the Annual Return for the year ending
____________________________________________________________
Councillor
Storey’s proposal that the Report of the Finance Committee be adopted was seconded
by Councillor Everard and carried unanimously.
The
original of the Schedule of Accounts for payment referred to above and the Book
of Accounts were signed by Councillor K Pieri, in his capacity as Chairman of
the Council.
a)
AMENITIES
Councillor Everard said that Meetings
of this Committee had been held on 2nd and
______________________________________________________________
Councillor Everard’s proposal
that the Reports of the Amenities and Building Development Committee be adopted
was seconded by Councillor Horrocks and carried unanimously, subject to the
following amendments :
Minutes of 2nd May 2007
4 (b)
Minutes of 23rd May 2007
3 (e) 2nd paragraph - wet pour
not poor.
______________________________________________________________
The following matters were discussed
further :
TENNIS COURTS
Councillor Everard said that
earlier at the Finance Meeting he had suggested that the fencing off of the third
court should not be progressed with.
Instead the Groundsmen had suggested that the basketball multi-play
piece of equipment should be re-sited outside the tennis courts. It was agreed that the Clerk would obtain
estimates for this work and also approach the Welham Green Youth Project and
the Parish Charities for possible contributions towards this expenditure.
b)
PLANNING
Councillor Horrocks said that
Meetings of the Planning Committee had been held on 2nd and 23rd
May 2007, the Minutes of which, together with notes of the decisions reached and action taken, had been copied to all
Councillors.
Councillor Horrocks proposal that
the Reports of the Planning Committee be adopted was seconded by Councillor Hastings
and carried unanimously.
______________________________________________________________
THE
FIRS STABLES
Councillor Horrocks said that a letter sent to the Welwyn Hatfield
Council’s Enforcement Officer regarding ‘The Firs’, should have referred to
‘The Firs Stables’.
d)
Nothing to
report.
e) LITTLE HEATH
i) Councillor Horrocks
said it should be noted that there was no flooding at the Hawkshead Road/Lane
triangle or the bottom of
ii) It was agreed that
the flooding in
iii) It was noted that the
40 mph road sign near the junction of
iv) Councillor Pieri
agreed to bring up the subject of verge parking signs in
f) WELHAM GREEN
Nothing to report.
g) REPRESENTATIVES ON OTHER BODIES
Nothing to
report.
h)
PARISH
ENVIRONMENTAL ACTION
Nothing to
report.
i) CODE OF CONDUCT
It was unanimously
agreed to adopt the Local Authorities (Model Code of Conduct) order 2007, No
1159 for Parish and Town Councils.
R E S O L V E D
That the Parish Council
unanimously agreed to adopt the Local Authorities (Model Code of Conduct) Order
2007, No 1159 for Parish and Town Councils, including Paragraph 12 (2).
14. CORRESPONDENCE
CORRESPONDENCE PREVIOUSLY CIRCULATED TO
1.
2. HAPTC Newsletter – April 2007.
3. Clerks
& Councils Direct May 2007 – Issue 51.
4.
5. NALC
Legal Services Update
THE FOLLOWING CORRESPONDENCE WAS PLACED
ON THE TABLE :
6. April 2007 – Notification of
new address for Gullpine Printers.
7.
NALC ICR Volume 59, No 1 May 2007 – 35 pages.
8. SLCC The
Clerk Volume 37, No 3 May 2007 – 33 pages.
9. Chancellor’s
Community Newsletter Issue 55, Spring 2007 – 40 pages and thank you letter from
Lyn Shiells.
10.
11. CPRE
Newsletter May 2007 – 12 pages.
12. CPRE Fieldwork June 2007 – 16 pages.
13. Isabel
Hospice Care News – 8 pages plus book of raffle tickets.
14. Job
Application letter and CV from a Hatfield resident.
15. ANY
OTHER BUSINESS
a) ALLOTMENT JUDGING
It was agreed that Councillors
Pieri, Horrocks, Everard and Mrs Boulton would be the Allotment Judging Panel,
subject to availability, on a date to be set at the end of June.
b)
Councillor Horrocks had
researched the purchase of a new digital camera for the Parish Council and
Councillors Everard and Pieri kindly agreed to contribute 50% each to a total
cost of £100.00.
c)
HAPTC “ITS YOUR COMMUNITY”
Following a discussion, it was
agreed that the Clerk would apply to the above new award scheme for funding
towards water butts on the Allotment Site in
16. DATE OF
Already arranged for Wednesday, 27th
June 2007, commencing at 8.00 pm preceded by a meeting of the Finance Committee
at 7.15 p.m.
THE MEETING CLOSED AT