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BILLINGSHURST CRICKET CLUB

CONSTITUTION 2000   

Name The Club shall be known as  BILLINGSHURST  CRICKET CLUB (BCC)  

Aims
To encourage the playing of the game of cricket through the provision of practice and playing facilities, coaching and fixtures for all playing members.
To afford all members such benefits and privileges as it may be possible to arrange.         
To ensure all members, playing and non playing, conform to the Laws of the game and Codes of Conduct.   
To encourage members of all categories to participate in the life of the Club through playing, social and fund-raising activities and general management.

Membership
Membership shall be open to all.  Admittance to membership shall be determined by the Management Committee.
Membership categories shall be full member, student: 16 years or over on 1^st September of the previous year and in full time education, junior: under 16 years on 1^st September of the previous year                                  

 Management
The transaction of the business of the club shall be vested in a Management Committee elected at the Annual General Meeting which in addition to the powers of authority of this Constitution may exercise all powers and authority and undertake all acts in the furtherance of aims for which the club is established and are not hereby expressly directed.

 General Meetings
The Annual General Meeting (AGM) of the club shall be held following the season and by 31^st December at the latest.
At least 14 days notice shall be given of the AGM in writing to all club members accompanied by the Agenda and Papers signifying the business to be transacted which shall include:
Confirmation of the minutes of the previous AGM and any business arising therefrom
Annual Report (Chairman), Audited Balance Sheet (Statement of Accounts) and Treasurer's Report, Election of President, Vice Presidents, Chairman, Secretary, Ground and facilities manager, Players representative, Treasurer, Auditor and Colts managers. (The Chairman, Secretary, Ground and facilities manager, Player representative, Colts manager and Treasurer shall form the Management Committee)
Amendments to Constitution notified to the Secretary at least 7 days before the meeting.
Annual Subscriptions and match fees.
 Other business notified to the Secretary at least 7 days before the meeting

Special (Extraordinary) General Meeting

By simple majority of the Management Committee or on a requisition signed by at least ten club members a Special (or Extraordinary) General Meeting shall be convened by the Secretary giving at least fourteen days notice in writing to all club members specifying the business to be transacted.

Committees
Such other committees or sub committees shall be established as deemed appropriate by the Management Committee or by vote at the Annual General Meeting (Special General Meeting).  The Management Committee shall determine the terms of reference of such committees.  

Co-option
Power to co-opt as deemed appropriate shall be vested in all committees of the club but such co-opted committee members shall not be entitled to vote.  Co-opted members may be non Club Members invited to advise on specialist subjects.

 Voting
At all meetings of the club including Annual and Special General Meetings each full and student member shall be entitled to one vote.  In the event of an equal vote the Chairman of the meeting shall have a second or casting vote.  Voting at all meetings shall be by a show of hands except where the Management Committee or meeting Chairman decides voting shall be by ballot.  At all meetings decisions shall be made by a simple majority.
Quorum
The quorum at Annual/Special General Meeting shall be 10 members.  The Quorum at Management and other Committees shall be one half of the membership of that Committee.

 Secretary
The Secretary shall be responsible for all correspondence, the Notice, Agenda and Minutes of Annual, Special and Management Committee meetings.  Minutes of the aforementioned meetings shall be presented for confirmation at the following meeting. (Minutes should also be taken of Sub Committees).  

Treasurer
The Treasurer shall be responsible for all financial matters including receipt of monies, payments, banking and the production of an audited Annual Balance Sheet/Statement of Accounts and Annual Report.  The Treasurer shall also be responsible for producing an up-date of the financial position as required by the Management Committee.
The Treasurer shall ensure that all cheques are signed by two of the following officers: Chairman, Facilities Manager, Treasurer. 
The Treasurer shall ensure the agreed insurance policy is in place.

Financial Year
The Club's financial year shall be from 1st October to 30th September.

Auditor The Auditor for the ensuing year shall be appointed at the Annual General Meeting.

Subscriptions
A bona fide member of the club shall be deemed as such upon payment of the appropriate subscriptions by 31^st May in each year or by Management Committee recorded decision.  The Treasurer and Secretary shall maintain a list of members in all categories.

Monies
Any member authorised to collect monies for or on behalf of the Club shall pay such monies to the Treasurer within fourteen days of such collection or within fourteen days following a specific event.

Eligibility
No person shall be eligible to take part in the business of the Club unless the appropriate subscription has been paid by the specified date, or membership agreed by the Management Committee. No person shall be eligible for selection for any club team unless his/her subscription has been paid by the specified date(s) or membership agreed by the Management Committee.

Suspension
The Management Committee shall have power to suspend or exclude any member, in any category, for contravention of this Constitution and/or documented rules and/or Codes of Conduct.
Appeal 
Any member suspended or excluded by the Management Committee (or a delegated sub committee) shall have the right to attend an appeal hearing, be represented and produce witnesses in support of his/her appeal.  The Appeal Board (a maximum of three) shall not include members of the original decision making committee but may include non members of the club.
The decision of the Appeal Board shall be final and binding on all parties.

Amendment To Constitution
Amendment(s) to this Constitution shall only be made at an Annual or Special General Meeting with the specified notice in writing of the meeting together with the proposed amendment(s).  

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