Chrishall parish council meets in the village hall on the first Tuesday of each month. Belinda Irons is the Parish Clerk and the members of the council are:
Guy Rackham (Chairman), Tom Jackson, Anne Jeffery, Ian Pitfield Gaynor Hayde, Mary Picton-Turberville, Jane Holloway, and Tim Thompson.
CHRISHALL PARISH COUNCIL MEETING
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MINUTES OF THE MARCH 2007 MEETING OF CHRISHALL PARISH COUNCIL Held on Tuesday 13th March at 8.00pm in the Village Hall.
PRESENT: Guy Rackham (Chair), Tom Jackson, Jane Holloway, Ian Pitfield, Tim Thompson, Ian Rogers, Anne Jeffery, Gaynor Hayde. Belinda Irons, Clerk
MEMBERS OF THE PUBLIC PRESENT: 1.
07.42 Apologies for absence: Mary Picton-Turbervill
07.43 Other absences: none
07.44 Declaration of Member's Interests (prejudicial/personal): None
07.45 Minutes of Previous Meeting: 5th February 2007. Minutes of the previous meeting held on the 5th February 2007 were agreed as a true and correct record of the meeting and duly signed. meeting suspended for Adjournment for Public Discussion: limited to 15 minutes The Chairman thanked those who attended the litter picking event on Saturday 10th March for efforts and apologised for being unable to attend. Meeting resumed
07.46 Playground Report from Laurence Brett: The playground is being well used after the winter period. The fencing at the rear of the playground is to be replaced. There are four main fund raising areas currently being explored for refurbishment of the playground, which will be a phased development. Funding from Biffa will require the Parish Council to become an 'Environmental Body' to enable the Playground Committee to make a claim for tax credits up to £25,000. Essex Community Foundation and Awards for All will also be approached for 'top up' funding. Final proposals are being discussed with the supplier. A meeting is to be arranged with Mrs Yates, Head Teacher, to discuss developments.
07.47 Broad Green Signage Action: the clerk has again contacted Uttlesford District Council who assures that Essex County Council have it in hand.
07.48 Recycling Centre Response from UDC: ongoing.
07.49 Ownership of Village Ponds Update: The map supplied by the Solicitor confirms Broad Green and Martinholme ponds as the ones in question. The 'Proprietor' on the Land Registry needs to be changed to show Guy Rackham and Belinda Irons as contacts. Guy Rackham to contact the adjacent landowners of Broad Green Pond regarding tree maintenance.
07.50 Dennis Bullett Memorial: Treetops are to prepare a quote to supply and plant an oak tree. The clerk is to contact the new Reverend regarding a memorial service when the tree is planted. The clerk is to agree the wording on the plaque with Mrs Bullett and get it made.
07.51 Bus Shelter, Palmers Lane: repairs: Ian Rogers to supply a quote.
07.52 Uttlesford District Council Dog Control Orders: Chrishall is now 'on a list' for the Orders to be made.
07.53 Uttlesford District Council North Area Panel Meeting: report from Gaynor Hayde: Speeding: research has shown that less street furniture reduces speed in association with a road surface colour change. Areas with schools should be 20mph.
07.54 Charity Commission Lettice Martin: The clerk is to obtain the required amount of money at £10 per recipient and distribute to Councillors for delivery.
07.55 PJ Dudley Contracts Price increase: The clerk is to check when the current agreement was made. If it was within two years, there is no issue to resolve. If the two years has expired, write for agreement for a 5% increase fixed for a further two years.
07.56 Litter Pick Report on progress: Councillors apologised for non-attendance. Litter pickers were: Belinda Irons, Tom Jackson, Grace Jackson, Lucy Lewis, Alexander Lewis, Ellen Lewis, Helen Melville-Smith, Richard Keeling, Alex Porter, Tim Porter, and Megan Porter. Jigneys Meadow, the Adventure Playground, the top of Palmers Lane, Church Lane, and Wire Farm and Rooks Ponds were cleared. Awards were made to all attendees. A further date is to be made to cover the rest of the village with a prize of £5.00 for the most litter collected. For the Parish Meeting Agenda.
07.57 UDC Priorities for Rural Excellence Meeting: Report: The clerk attended the meeting at the UDC offices. The main focus was affordable housing in rural areas which, it would seem, need to be identified by the Parish Council.
07.58 Village of the Year update: Councillors feel pride in the village environment must be fostered in the community. Guy Rackham and Jane Holloway will contact village horticulturalists to obtain advice and support for environmental projects. Clerk to check when the next scheme commences. For the Parish Meeting.
07.59 East of England: Core Strategies/Plan: update: The clerk has responded to the East of England Proposed Changes objecting to the number of proposed houses to be built in the East. Guy Rackham to liaise with Alistair Bovaird.
07.60 Red Cow Update: Parish Council will recommend no change to the current use if the need arises.
07.61 Motorbikes using Dark & Park lanes: Complaints re bikes, and surface of lanes Two separate problems have been identified: 1) Children riding unlicensed motor bikes on the public by-ways 2) Adults riding legitimately on public by-ways. Parish Council has agreed to write to the Police regarding the children. Little can be done about legal riders unless or until the by-ways are reclassified.
07.62 Correspondence: PJ Dudley Contracts Price increase: see 07.55 above. Communities & Local Gov: Revised Model Code of Conduct: circulate Mr N Reed Red Cow: noted Uttlesford District Council BAA Appeal: Tom Jackson to seek advice from Stop Stansted Expansion. Uttlesford District Council BAA: Adverse effects on Communities: as above. Uttlesford District Council Parish Liaison Meeting: 13th March 7.30pm: Noted. Uttlesford District Council Re: Core Strategy: Guy Rackham BAA Re: Health Impact Assessment: Tom Jackson BAA Road & Rail Proposals: Ian Rogers Essex Playing Fields Assoc Membership: noted. Audit Commission Lubbock Fine: noted. Enjoy England St Georges Day 23rd April: noted.
07.63 Finance: Itemised Payments will be shown on a separate Appendix Finance Summary: Balance Brought Forward: £16360.3 Plus Income £0.00 Less Payments £942.50 (less ring fenced £4093.25) Month End Total £11324.55
07.64 Planning: Planning Decisions
UTT/2008/06/FUL Permission Granted Broad Oak Cottage Crawley End Proposed First Floor Extension & Porch
UTT/0011/07/FUL Permission Refused Dormers, Crawley End Variation to allow non-relatives to occupy annexe
UTT/0047/07/LB Listed Decision Awaited Home Farm, 57 High Street Remove tile surround & reinstate inglenook fire place
UTT/0015/07/FULPermission Granted Ashlyn, Crawley End2 storey side extension, single storey link and conversion of existing garage into annexe
07.65 Date of next Parish Council Meeting: Tuesday 3/4/07. Dates of Meetings for 2007 Tuesday 8th May (1 week later than usual due to Elections); 5th June; 3rd July; 4th September; 2nd October; 6th November. Date of Parish Meeting: 15th May. (Meeting closed at 10.00pm)
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MINUTES OF THE FEBRUARY 2007 MEETING OF CHRISHALL PARISH COUNCIL Held on Monday 5th February at 8.00pm in the Village Hall. DRAFT/UNADOPTED
PRESENT: Guy Rackham (Chair), Tom Jackson, Jane Holloway, Ian Pitfield, Mary Picton-Turbervill, Tim Thompson, Ian Rogers. Belinda Irons, Clerk
MEMBERS OF THE PUBLIC PRESENT: 3.
07.20 Apologies for absence: Gaynor Hayde, Anne Jeffery
07.21 Other absences:
07.22 Declaration of Member's Interests (prejudicial/personal):
07.23 Minutes of Previous Meeting: The minutes of the previous meeting held on the 5th January 2007 were agreed as a true and correct record of the meeting and duly signed. meeting suspended for Adjournment for Public Discussion: limited to 15 minutes
Litter in the Village: litter is accumulating around the village and it was decided that the annual Litter Picking Day should be resumed. It will start as the village market closes, at 12.00pm lunchtime, on the 10th March at the pavilion. Phone box area: this is very untidy and unkempt. It was suggested quotes be obtained for tidying up and washing down the phone box. Meeting resumed
07.24 William Walter Brand Trust: Mr Mark Garrett and Mrs Sue Pegram presented information on the William Walter Brand Trust and its activities: The trust was founded in 1989 on the death of Mr William Walter Brand - a local farmer and landowner. It was incorporated in 1994 and commenced its duties from September 1995. There are currently 6 trustees: 1 ex-officio trustee - the incumbent of the United Benefice (the Vicar) 1 life trustee - Mr Tony Watson, who is also the Chairman 4 nominated trustees (these are nominated as stipulated by the Trust Deed) - 2 nominated by the Parish Council (Mark Garrett and Sue Pegram) - 2 nominated by the Parochial Church Council (Bill Rodda and Margaret Rogers) They serve for a term of 4 years. p. 293 The main object of the trust, which has been approved by the Charity Commissioners, is to give support to those in our community who are in need, hardship or distress. The scheme is available to anyone resident in the parochial boundaries - the parish of Chrishall, with Chrishall Grange and Kilhams Green. The Trustees are particularly keen to help with further education, be that for course fees, books, equipment or transport costs. Other areas covered are disability aids (eg stair lifts/bath hoists), financial matters, essential furniture, kitchen equipment, heating, medical and respite care. The trust can help with music lessons, post graduate courses, school outings, mortgage and tax arrears, house repairs, computers. Group organisation applications can cover help with setting up new groups, sporting activities and equipment, etc. In addition to offering assistance to those who apply as an independent person or a village organisation, the following schemes are offered annually as funds allow: Secondary School clothing allowance (y/c April 2006 = 8 @ £200) University Bursaries (y/c April 2006 = 4 @ £700) Further Education Grants (12 grants totalling £4,200) Fuel/Winter Allowance (87 grants, totalling £13,712, which included a Spring Spruce Up in 2006) The Trust also assists with the Lifeline Emergency Telephone scheme (administered by the Friendship Club) The Trust aims to offer assistance to individuals and organisations, and like to be included in a wide variety of projects. However, if there is a statutory requirement for another agency to offer assistance, they will provide advise and support to enable applicants to fully explore alternative avenues of funding. Professional financial advice is required to manage the Trust, and the Trustees monitor the financial situation carefully. The Chairman thanked Mrs Pegram and Mr Garrett for their presentation. (Mrs Pegram and Mr Garrett left the meeting at 8.25pm)
07.25 Report on meeting with Alastair Bovaird, Chief Executive, UDC, by Guy Rackham. Discussion focused on four main topics as detailed below:
a. The reasons for the number of meetings and forums, and the volume of documentation the Parish Council is expected to respond to: There is devolvement of power from Central Government down through Local Government tiers to Parish Councils which County and District Councils must initiate. There is to be weekly listings directing the Parish Council to the Council website for discussion covering areas under scrutiny. This is not yet operational.
b. Glass Collection: Monthly glass collection via a mobile unit will be re-investigated. Guy to chase.
c. Red Cow PH: The Parish Council needs to understand what type and standard of developments UDC Planners may find acceptable in order for the pub to run efficiently and profitably.
d. Dog Control Orders: discussion was held with Mr Will Cockerel. Dog Control Orders allow the District and Parish Councils to work together to identify areas which are abused by dog fouling, and for Orders to be raised covering the three following requirements: i) Dogs on leads at all times ii) Dogs banned from an area iii) Prosecution if the owner fails to comply Enforcement will be the preserve of the District Council. The Parish Council advises the District Council what level of control is required, and where.
07.26 Playground: Reports from Tom Jackson/D. Faubel: One of the cradle swings has been removed as it had a protruding bolt which may have caused injury to a user. There are two remaining cradle swings. Following discussion, it was agreed that the Playground Committee be requested to advise the Parish Council of the position regarding funding of replacement equipment, and for the Playground Committee to decide whether or not to replace the removed swing.
07.27 Broad Green Signage Action: Guy to raised with Alastair Bovaird.
07.28 Glass Recycling Centre Response from UDC: as at 07.25
07.29 Ownership of Village Ponds Update: No parishioners have, as yet, claimed ownership. This will be included in the newsletter. The solicitor has not, as yet, formally responded. Clerk to chase.
07.30 West Essex Area Forum Meeting 29.1.06: report from Colin Murrant: Colin reported that the aim of the meeting was to devolve power from central Government downward through Local Government tiers to the Parish Councils. However, Colin felt that the majority of representatives attending the meeting believed that Essex County Council were initiating the meetings to be compliant with central Government, rather than with the aim of acting on information and initiatives raised at the lower tier levels. Many useful comments and initiatives were raised but it was not felt that these would receive action. Colin also suggested that Saffron Walden area is to be transferred to Cambridge for the purposes of the Strategic Development Plan. Saffron Walden would then be a Cambridge 'satellite'. Guy Rackham will investigate this and associated issues with Alastair Bovaird (see Correspondence).. Streetlighting: Essex County Council have 'consulted' with parish councils and reported that most parishes were in favour of switching off existing street lighting. However, on closer inspection of the figures, it was found that most parishes did not respond, which Essex County Council took as being in support of the proposal. The Chairman thanked Colin Murrant for attending the meeting and reporting to the Parish Council.
07.31 Dennis Bullett Memorial: Mrs Bullett is in agreement that a tree is a fitting commemoration to Dennis. The clerk will organise this, and a memorial ceremony for Dennis in the autumn. PROPOSAL: 'that the clerk arrange a tree planting ceremony for the autumn period, to be financed within a limit of £300'. PROPOSED: Guy Rackham, seconded Ian Rogers, AGREED AND RESOLVED UNANIMOUSLY.
07.32 Bus Shelter, Palmers Lane replacement: The clerk advised the meeting that the grant may be transferred from a new shelter in Crawley End, to replace the existing bus shelter in Palmers Lane. However, a further £900 would be needed to transport it from Peterborough and site it. It was decided that refurbishment of the existing would be more cost effective. The clerk is to obtain quotes and submit them to Essex County Council for funding.
07.33 Uttlesford District Council Dog Control Orders: As at 07.25. PROPOSAL: ' that Jigneys Meadow be the subject of a Dog Control Order requiring all owners to keep their dogs on leads at all times. A further Dog Control Order requiring the banning of dogs from the Adventure Playground will be imposed. All enforcement will be the preserve of Uttlesford District Council'. PROPOSED: Guy Rackham. Seconded Tom Jackson, AGREED AND RESOLVED UNANIMOUSLY.
07.34 Uttlesford District Council North Area Panel Meeting: report from Gaynor Hayde: next agenda.
07.35 Highways Departments: Flooding: Martinholme; Martinholme pond has been jetted and a follow up visit failed to find evidence of flooding. Flooding: Heydon Lane/The Causeway: Cambridgeshire County Council have not yet responded.
07.36 Charity Commission Lettice Martin: Councillors signed the declaration. PROPOSAL: 'that the sum payable to the qualifying residents will be £10.00 (ten pounds) this year, and that active fund raising will be promoted for the foreseeable future to ensure the historical importance of the charity is not lost.' PROPOSED: Tom Jackson, Seconded: Ian Rogers. AGREED AND RESOLVED UNANIMOUSLY.
07.37 Footpaths between Chrishall & Heydon: response from Heydon PC: A response has not been forthcoming. The clerk to chase.
07.38 Correspondence: Go East Changes to East of England Plan: Guy Rackham Uttlesford District Council Priorities for Rural Excellence: Guy Rackham Essex County Council Service for Local Gov. 27.4.07: noted Essex County Council Chrishall Flooding: as at 07.35 BAA Generation 2: noted South Cambs DC Adoption of Core Strategy: Guy Rackham Uttlesford DC Consultation: Core Strategy: Guy Rackham Village of the Year Competition: entry?: Parish Meeting agenda.
07.39 Finance: Itemised Payments will be shown on a separate Appendix Finance Summary: Balance Brought Forward: £17519.26 Plus Income £0.00 Less Payments £1158.96 (less ring fenced £4680.75) Month End Total £11679.55
07.40 Planning: Planning Applications
UTT/0011/07/FUL Planning Application Dormers, Crawley End Variation to allow non-relatives to occupy annexe
UTT/0047/07/LB Listed Building Application Home Farm, 57 High Street Remove tile surround & reinstate inglenook fire place
UTT/0015/07/FULPlanning Application Ashlyn, Crawley End 2 storey side extension, single storey link and conversion of existing garage into annexe Planning Decisions
UTT/2008/06/FULPlanning Application Broad Oak Cottage Crawley End Proposed First Floor Extension & Porch
07.41 Date of next Parish Council Meeting: Tuesday 13 /3/07 Dates of Meetings for 2007 Tuesday 3rd April 8th May (1 week later than usual due to Elections) 5th June 3rd July 4th September 2nd October 6th November No meetings August or December Meeting closed at 10.00pm
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MINUTES OF THE JULY 2006 PARISH COUNCIL MEETING Held on Tuesday 11th September 2006 at 8.00pm in the Village Hall
PRESENT: Guy Rackham, Gaynor Hayde, Anne Jeffery, Tom Jackson, Jane Holloway, Ian Pitfield, Ian Rogers. Belinda Irons, Clerk
MEMBERS OF THE PUBLIC PRESENT: 4.
06.97 Apologies for absence: Mary Picton-Turberville, Tim Thompson
06.98 Other absences: none
06.99 Declaration of Member's Interests (prejudicial/personal): item 06.110 Tom Jackson; Item 06.108 Anne Jeffery, Jane Holloway; Item 06.112 Anne Jeffery
06.100 Minutes of Previous Minutes: Gaynor Hayde commented that she believed recent issues raised the necessity for a formal complaints procedure to be implemented. The idea was accepted in principle and a draft procedure will be prepared and presented to the next meeting for the next agenda.
The minutes of the meeting 13th June 2006 were read by Councillors and signed as a true and correct record of the meeting. meeting suspended for Adjournment for Public Discussion: limited to 15 minutes:
Recycling Centre: letters have been received for and against the removal of recycling centre. The Chairman explained this had been an ongoing problem from the moment the publican refused to continue to support their siting in the pub car park. This issue had been revisited on a number of occasions over the past three years. All possible alternative sites in the village had been explored and all had negative attributes which meant they could not house the recycling centre banks. The last complaint had resulted in action being agreed by the majority of Councillors and the recycling centre was removed by Uttlesford District Council. Residents who have written in will be asked to suggest suitable alternative sites within the village for the recycling centre to be situated upon. The Chairman thanked the members of the public present for attending.
2012 Olympics: A suggestion was made that Chrishall put forward a bid to secure funding for an equestrian centre to be built in the village to cater for the equestrian section of the Games. Newmarket is constructing a purpose built equine hospital for the Games, which will bring a substantial number of horses through Stansted Airport. It was suggested that Chrishall is ideally situated to provide accommodation to horses and riders in a quiet rural location.
Basketball Net: a suggestion was received to purchase and site a basketball net on the school end of the pavilion for general use.
Youth Shelter: a suggestion was received to purchase an open sided youth shelter - site and funding to be agreed.
Pre-school coffee morning: Chrishall Pre-School are organising a fund raising coffee morning and wish to use the pavilion for a nominal fee.
Meeting resumed
06.101 Playground: Report from Tom Jackson. Tom has received the Craigdene inspection report, and visited the site with David Faubel. It was agreed the medium/high risk items must be done to ensure safety of equipment is maintained. The report highlighted the fact that the equipment is nearing the end of its useful life and that a structured replacement program must be initiated in the near future. Grants are available for new equipment, not maintenance of existing. Those items of equipment highlighted as being in need of early replacement rather than uneconomic repair will be removed and replaced when funding is available. These being the tyre swing and the boat structure. It is recognised that the removal without immediate replacement of this equipment will be sensitive so prior notification will be given. Laurence Brett the chair of the playground committee joined the meeting later and the subject was revisited. He was aware of the report and confirmed his basic agreement with the conclusions already drawn. Tom Jackson had previously expressed concern that there was not enough communication between the council and the committee and after the meeting the individuals had the opportunity to discuss the issues fully. Laurence Brett did advise that grants for replacement equipment where being sought. All councillors will be given a copy of the report.
06.102 UDC: Garage Site Review: update from Gaynor Hayde Gaynor Hayde and Belinda Irons attended a further meeting with Uttlesford District Council. UDC wish to explore the possibility of any residents living in larger houses considering a change to smaller accommodation if it where made available. As stated at the previous council meeting any such meetings to discuss the issue must be attended and chaired by UDC housing officer, we will only facilitate. Gaynor Hayde and Anne Jeffery attended a meeting with Pinkneys residents to keep them updated of the situation.
06.103 Broad Green Signage: Clerk has left message with UDC: awaiting return call.
06.104 Lubbock Fine Audit: Documents for signature: see Finance 06.112: All Councillors received a copy of the Chrishall Parish Council Summary Receipts and Payments document prepared by the clerk. They also inspected the Lubbock Fine Annual Return. The Internal Auditor, Mr Bevan, has agreed the accounts and his recommendations were read to the meeting. p.271 PROPOSAL: 'that the Chrishall Parish Council Accounts and the Lubbock Fine Annual Return be herewith signed as correct' Proposed Guy Rackham, seconded Ian Rogers, resolved and agreed unanimously. The Chairman and the Clerk signed the documents.
06.105 Highways Verges: Complaints: response from ECC: In the interests of public safety, the Chairman and clerk authorised Mr Dudley to cut the verges which had been left by the Essex County Council contractor, May Gurney, in a dangerous condition. This is has been completed to a high standard. Essex County Council has agreed that Chrishall Parish Council may take over the verge cutting and be paid to do so. Clerk to check with contractor whether he is able to cut to the required specification in the budget supplied by Essex County Council. The cost and number of cuts to be verified at the next meeting. Formal tenders are to be offered to local contractors. For discussion between UDC and ECC see 06.107 below.
06.106 Uttlesford District Council Tree Warden Vacancy: Ian Rogers has been appointed as Chrishall Parish Council Tree Warden.
06.107 Public By-ways: Response from ECC: Uttlesford District Council Chief Executive has called a meeting with Cllr Rodney Bass and Mr Ciaburro of Essex County Council to discuss Highways issues on 14th July 2006, in response to the high level of complaints received from Uttlesford parishes. Essex County Council response is awaited.
06.108 Footpath mowing: Response from contractors: some paths have been cut but others still need attention. Contractors are to be reminded that cutting is required. The clerk needs to establish who cuts the path between Chalky Lane and Church Road.
06.109 BAA Planning Application UDC meeting 3/7/06: Report from Tom Jackson The points of Chrishall Parish Council's response were reiterated.
06.110 Belinda Irons: Salary Review: Certificate in Local Council Administration award: The clerk obtained a distinction. Tom Jackson left the room. PROPOSAL:' that Chrishall Parish Council adopt the recommendations made by Tim Thompson regarding the clerks salary' Proposed Guy Rackham, Seconded Ian Rogers, resolved and agreed unanimously.
06.111 Correspondence:
Mr Colin Murrant Recycling Centre
Mr & Mrs Turl Recycling Centre
Mr N Marshall Recycling Centre
Mr R Keeling Recycling Centre
Mrs P Bullett Recycling Centre
Mrs Pegram Recycling Centre
Mrs Osgathorp Recycling Centre
Mrs Williams Recycling Centre
Mr Reed Recycling Centre
All residents who have written to the Parish Council on this issue will be asked to propose a new site for a recycling facility.
Sir Alan Haselhurst BAA Planning Application: Sir Alan's letter was read to the meeting.
PJ Dudley Contracts Verges Maintenance: Mr Dudley's quote had been accepted for a one-off cut.
Go-East Revisions: East of England RSS: public consultation is to take place later in the year.
Essex Police Questionnaire on merger: noted
Essex Police Meeting: 17/7/06 Thaxted 7.30pm: noted
Royal Mail Pricing changes: noted
EALC Quality Parish Portfolio: for next meeting.
06.112 Finance: Itemised Payments will be shown on a separate Appendix
Business Premium Account: closure: for next meeting
Business Tracker Account: open: for next meeting
Transfer CPCCSF £2930.75 to CPC Halifax Account
Chrishall Parish Plan £1750 to CPC Halifax Account
Finance Summary: Balance Brought Forward: £13396.37 Plus Income £2964.88 Less CPCCSF £2930.75 Less Payments £1527.73 Month End Total £11902.77 Summary of the 2005/6 Audited Accounts: verified by the Internal Auditor. ACCOUNTS BALANCE SHEET: 2005/2006 Balance Brought Forward: £2,310.32 Premium Acc £248.46 Income: £28,143.62 Current Acc £12,020.06 Expenditure: £18,138.45 Halifax £1.59 TOTAL £12,315.49 Petty Cash £6.53 Unprsnt Chq 05/06 -£20.00 Unprsnt Chq 04/05 -£21.15 Current A/c adj 04/05 £80.00 TOTAL £12,315.49
06.113 Planning: UTT/1007/06/FULPlanning Application Banyards, Crawley End Two storey rear extension UTT/1104/06/FULPlanning Application Chiswick Hall Retention of ménage and surrounding fencing and retention of field shelter The Planning Committee reported no objections to the applications. Mr Laurence Brett joined the meeting.
06.114 Date of next Parish Council Meeting: Tuesday 5 /9/06 NO MEETING IN AUGUST Meeting closed at 9.40pm
MINUTES OF THE JUNE MEETING OF CHRISHALL PARISH COUNCIL Held on Tuesday 13th June 2006 at 8.00pm in the Village Hall.
PRESENT: Guy Rackham, Gaynor Hayde, Anne Jeffery, Tom Jackson, Jane Holloway, Ian Pitfield, Tim Thompson. Belinda Irons, Clerk
PUBLIC: None.
06.81 Apologies for absence: Mary Picton-Turberville, Ian Rogers
06.82 Other absences: none
06.83 Declaration of Member's Interests (prejudicial/personal): None
06.84 Minutes of Previous Minutes: The minutes of the meeting 2nd May 2006 were read by Councillors and signed as a true and correct record of the meeting. meeting suspended for Adjournment for Public Discussion: limited to 15 minutes: there was no public discussion. Meeting resumed
06.85 Playground: Report from D. Faubel.Report from Laurence Brett. No reports were received for the Playground Committee or the maintenance contractor. It was noted that Maria Cook our newly appointed independent Health & Safety Executive Consultant is to conduct an inspection on Wednesday, 14th June 2006.
06.86 UDC: Garage Site Review: meetings 26.4.06 & 7.6.06 Gaynor Hayde reported to the meeting that, as requested, she had spoken to residents about what they would like to see happen to the car parking area, and that subsequently she had reported the results back to Uttlesford District Council. The views ranged from no change, through to low cost housing, a shop, more bungalows and small light industrial units. Uttlesford District Council now want Chrishall Parish Council to discuss the subject with those of their tenants who are living alone but not necessarily adjacent to the car park to understand if their needs are changing and can be accommodated by any future change. It was resolved that further discussion would only be held if an Uttlesford District Council Housing Officer joined whichever Councillor held such discussion. Furthermore, it was agreed that two councillors will attend if the discussions go ahead. This will be adopted as standard practice whenever councillors have a formal discussion with individual residents whatever the topic. The sensitivity of this specific issue and the inevitable mix of opinions that came forth were highlighted during the ensuing discussion. Councillors were reminded by the Chairman that this debate has been initiated by Uttlesford District Council and that Chrishall Parish Council's role at this stage is only to canvass opinion.
06.87 Broad Green Signage Action: Clerk to chase UDC
06.88 Chrishall Primary School Proposed Car Parking and Waste Bin Storage: A letter was received from Mr & Mrs Templeman and it was circulated . At the recent Annual Parish Meeting is was pointed out that land associated with the Village Hall is the responsibility of the Village Hall Committee not the Parish Council. The clerk was therefore requested to write and advise the school of this fact at the same time as giving Chrishall Parish Council's opinion that to site the waste bin on this land is unacceptable. The current status of the Village Hall Committee was then discussed as it is understood that they are experiencing difficulties. The Acting Chairman will be requested to attend the next parish council meeting to clarify position.
06.89 Lubbock Fine Audit Documents with Internal Auditor
06.90 Highways Verges Complaints: Many complaints have been received concerning the condition of the grass verges following 'cutting' by Essex County Council contractors. The clerk is to write to Essex County Council requesting another more satisfactory cut. If they decline, Parish Council will another cut and pass the cost to Essex County Council. The clerk is to obtain quotes from local contractors.
06.91 Bottle Banks Complaint: The condition and location of the bottle banks has again been raised. The following points were made: Bottles are overflowing regularly. There is little hope of doorstep collection at this time. Uttlesford District Council are keen to keep the bottle banks as they are good source of recycling credits. Many believe they are an 'eyesore' at the centre of the village. No alternative locations have been identified in the village. IT WAS PROPOSED: 'that Chrishall Parish Council request Uttlesford District Council remove the bottle banks from their current location at the earliest opportunity.' Proposed: Guy Rackham, seconded Gaynor Hayde. With the proposal: Ian Pitfield, Jane Holloway, Tim Thompson, Anne Jeffery. Against: Tom Jackson. The Motion was carried.
06.92 CiLCA Award : The Clerk has completed and submitted the required portfolio of evidence and has obtained the Certificate in Local Council Administration with Distinction. Tim Thompson was asked to review the clerks salary and make recommendation at the next meeting.
06.93 Correspondence:
Mr & Mrs Templeman see 06.88.
Uttlesford District Council Consultation: Sex Shops: clerk to reply
HomeStart Request for donation: passed to the Village Market Committee for possible inclusion in their fund distribution.
Stansted Airport Community Trust: Grants: clerk to respond
Mr Colin Murrant email: footpath mowing: current weather conditions result in increased growth. Contractors to be advised this is problematic.
Mr Richard Keeling email: Park Lane off-road vehicles: Clerk to reply.Letters to Police and Essex County Council regarding classification of routes and regulations pertaining to them.
Essex County Council Winter Review Questionnaire: Tom Jackson was requested to respond.
Mr J Higham Highways questions: clerk to reply sympathetically but without expressing an opinion.
06.94 Payments: Itemised Payments will be shown on a separate Appendix.
Payment Summary: Balance Brought Forward: £10706.56 Less CPCCSF £2930.75 Less Payments £2055.83 Month End Total £5769.98
06.95 Planning:
UTT/0717/06/FUL BAA, Stansted. Planning Application: Extension to the passenger terminal; provision of additional aircraft stands and taxiways, aircraft maintenance facilities, offices, cargo handling facilities, aviation fuel storage, passenger and staff car parking and other operational and industrial support accommodation; alterations to airport roads, terminal forecourt and the Stansted rail, coach and bus station; together with associated landscaping and infrastructure as permitted under application UTT/1000/01/OP but without complying with condition MPPA1 and varying condition ATM1 to 264,000 ATMs
Tom Jackson and the clerk submitted a draft response. All Councillors agreed with the principle and were asked to comment within seven days on the detail. Following which the response will be submitted. The response to reach UDC by 30th June 2006.
UTT/0810/06/FUL Broad Green Farm Planning Application: Erection of open cart store & boundary wall/fence. In the absence of Mary Picton-Turbervill, Ian Pitfield was requested to reply.
06.96 Date of next Parish Council Meeting: Tuesday 11 /7/06